Publication - Advice and guidance

Coronavirus (COVID-19) stadia and live events guidance

Published: 14 May 2021
Last updated: 10 Jun 2021 - see all updates

Guidance for local authorities and event planners.

10 page PDF

207.7 kB

10 page PDF

207.7 kB

Contents
Coronavirus (COVID-19) stadia and live events guidance
Annexes

10 page PDF

207.7 kB

Annex A

Standard attendance limit on events

Level

Indoor standard limit*

Outdoor standard limit*

Level 4

N/A

N/A

Level 3

N/A

N/A

Level 2

100 seated or standing

500 seated event

250 standing event

Level 1

200 seated or standing

1000 seated event

500 standing event

Level 0

400 seated or standing

2000 seated event

1000 standing event

*These numbers do not include any workforce/volunteers (including performers, exhibitors and participants) required to deliver the event, although consideration to physical distancing for workforce should take place, including in any back of house / non-public areas.

These standard limits will be kept under review as Scotland moves through the Levels.

Where an event has a hybrid of seating and standing the higher limit should apply.

The standard limit only applies where a setting may open or an activity/event is permitted under that level of restrictions. Event organisers and venues may apply for exceptional higher limits than standard, subject to relevant statutory guidance. Until such an exceptional higher limit is approved, the standard maximum will apply.

At all times, the setting, premises or location of the event must not go above the capacity calculated for physical distancing.

The social gathering rules in the levels regulations and in place at any particular time must be adhered to and organisers need to ensure this is maintained. Physical Distancing must be complied with between household groups, taking account of the guidance in place.

Annex B 

Event planning

How big is the event?

Small events

These fall under local event planning and require:

  • self assessment within capacity limits
  • events to be in line with existing processess and procedures
Medium events

These also fall under local event planning and require: 

  • a request for consideration to a local authority to hold events above attendance limits
  • a risk assessment
  • existing event approval processes to be followed
  • advice and view provided by a local authority
Large events

These are applications for events which take place after Scotland moves to Level 0 and require: 

  • a request for consideration to a local authority to hold events above attendance limits
  • a risk assessment
  • existing event approval processes to be followed
  • advice and view provided by a local authority, with potential to be called in by the Scottish Government

Annex C

Factors to consider

In reaching a decision about whether an event is safe to proceed under the COVID situation and outlook that applies at any point in time, local authorities should follow usual procedures and processes but may also wish to consider some or all of the following factors:

  • are the capacity caps above what is allowed per the protection levels?
  • is there a risk to local population health, taking into account local trends in the prevalence of coronavirus- available via Public Health Scotland.
  • has the event organiser/venue operator carried out a comprehensive risk assessment?
  • has the event organiser/venue operator taken into account relevant COVID-19 safety or relevant sector guidance?
  • can/will all mitigations be operated effectively?
  • has the event organiser/venue operator undertaken an Equalities Impact Assessment, ensuring that measures take into account diversity & equality concerns and those of disabled people?
  • what will be the impact on the local area and other adjacent areas?
  • has the event organiser/venue operator engaged with neighbouring businesses, transport operators and local police to assess and mitigate risks arising from pressure on local and public transport?
  • has the event organiser/venue operator engaged with local accommodation providers in the area in the event of overnight stays, including for event staff, workers and contractors
  • has the event organiser/venue operator considered the impact of increased footfall on the surrounding area and infrastructure (for example, queue management and crowding outside of a venue)?
  • has the event organiser/venue operator considered the impact and management inside the premises at particular pinch points (for example queue management and crowding at bar, food stand, merchandise areas etc.)?
  • will attendees be primarily local, or will there be additional risk factors created by attracting a national or international audience for the event?
  • has the event organiser/venue operator successfully run their event in line with relevant COVID-19 Scottish Government sectoral guidance previously? This could be within the local authority area or successful events in other local authority areas.

Through conversations with the event organiser/venue operator and a review of their Risk Assessment, local authorities will need to satisfy themselves that the event organiser/venue operator has put in place reasonable mitigations to:

  • ensure physical distancing between customers, performers or exhibitors, and staff
  • ensure that customers adhere to the gathering rules in place at the time of the event (e.g. attend in groups of up to 8 people from 8 different households (unless an exemption applies)) and that groups can be kept separate within the event
  • ensure cleanliness in all areas with a focus on touch points and key areas and drawing up cleaning schedules in advance
  • robustly log customer data for the purposes of NHS Test and Protect
  • ensure they communicate how customers can travel safely to venues in advance of the event, according to the safer travel guidance

Event organisers/venue operators and local authorities, where there is concern the event cannot be held safely may consider:

  • reducing the number of attendees to minimise any burden on local transport systems
  • staggering entry times with other venues and taking steps to avoid queues building up in surrounding areas
  • arranging one-way travel routes between transport hubs and venues
  • advising patrons to follow safer travel guidance, including:
    • travelling on quieter routes where possible
    • sanitising hands regularly
    • wearing a face covering unless exempt
    • physical distancing where possible

First published: 14 May 2021 Last updated: 10 Jun 2021 -