The public health measures described above may have an impact on capacity, and that impact may be different depending on the physical layout and staffing approaches in each setting. Providers will need to assess whether there is a capacity impact for each available space in their setting, and how this affects the number of children that can be safely provided for in the setting. Providers should assess what capacity is available before making offers of placements to parents.
Key principles to consider in assessing capacity impact are discussed below. As stated previously, public health advice may evolve over time and you should regularly check online to make sure you are working to the most recent version of this guidance.
The physical capacity of the setting may be affected by public health measures, including the option to work in small groups, the need to minimise contact between groups as far as is possible, ensure physical distancing for adults, and ensure enhanced hygiene practices. Providers should review the layout of settings and consider how many children can be accommodated safely at any one time. This may be below the normal Care Inspectorate registered capacity of the setting based on current floor space requirements.
Where the availability of premises has been compromised, for example where school estate is not available due to deep cleaning or school session times, you are advised to communicate with your local authority in order to ascertain the availability of alternative indoor or outdoor premises. If you are considering use of alternative premises, you must discuss this with the Care Inspectorate who will advise if you require to apply for a variation to your conditions of registration.
The staffing requirements may be affected by public health measures. Small groups may require additional staff for example to ensure groups remain separate, to accompany children to the toilet, to cover breaks, holidays or self-isolating absence. Staff may also need to clean play equipment etc. on a much more regular basis as well as monitoring and supporting children’s hygiene practices. Potential absence and reduced staff availability due, for example, to self-isolation, may also affect a setting’s capacity to delivery services. Consideration should be given to the impact on vulnerable staff as discussed above.
Providers should review staffing models and consider how many children can be safely accommodated throughout the day.
Hours of opening
Settings across the country operate a range of models, including term time only or all year models, holiday provision, wrap-around care or breakfast club. Providers may wish to consider what hours of opening are required to meet the needs of parents while responding to public health measures, and to offset reduced physical or staffed capacity.
If appropriate and deliverable, extending the opening hours of a setting each day or across more days of the week or weeks of the year may offer more capacity to enable more children to attend.
Response to the additional restrictions
The Scottish Government announced on 13 January 2021 that up to £3.8 million of financial support will be available to day care of children providers who remain open during the period of temporary restrictions for vulnerable children and those of key workers.
Day care of children providers, and childminding services who are currently providing care for 12 or more children, are subject to temporary restrictions which restrict them to being open only for key worker and vulnerable children until at least 22 February.
The Temporary Restrictions Fund opened on 4 February for applications for the first round of grants covering the four week period from 4 January, and closed on 1 March 2021.
A second round of grants covering the period from 1 February opened on 5 March.
While the restrictions continue, those who continue to be subject to the restrictions will be able to apply for a grant.
Full details of round 2 and future rounds of the Temporary Restrictions Fund will be made available on gov.scot.
We recognise that any restrictions on operating may affect the cost of delivery of services per child. If the number of children that can be accommodated in a setting, or within a given staffing model, is reduced, there may be an increase in the cost per hour of childcare. However, the extent of this impact will vary from setting to setting, and will be closely linked to capacity. There may also be additional costs, relating to implementation of public health measures for cleaning and hygiene requirements. These increases in cost base may apply throughout the period where these public health measures are in place.
Assessment of the impact on cost of childcare provision while these public health measures are in place must be based on an open, transparent approach. Providers should consider carefully what the impact of restrictions are on cost of delivery in their settings, and how this can be demonstrated.
Further information on support available to the sector throughout the recovery can be found on gov.scot.
Allocation of places
If capacity is reduced, careful consideration must be given to the allocation of places within a setting. Before making offers to parents, providers should consider the capacity within settings, and ensure that there is a clear and transparent approach to how allocations will be made. Where capacity is limited, settings should have regard to the principles for prioritising access to childcare set out in the Strategic Framework.