Publication - Agreement

Coronavirus (COVID-19): PPE Strategy and Governance Board: terms of reference

Terms of reference for the PPE Strategy and Governance Board.

Published:
2 Feb 2021
Coronavirus (COVID-19): PPE Strategy and Governance Board: terms of reference

Purpose of Board

The PPE Strategy and Governance Board  

  • is accountable for overseeing the delivery of the PPE Action Plan across all sectors in Scotland
  • provides an escalation route to other PPE groups/forums of unresolved, strategic issues
  • is accountable to Scottish Minsters to provide assurance on the supply and demand of PPE, and
  • manages ministerial aspirations to have an indigenous supply of PPE

Role and remit of board

The PPE Strategy and Governance Board will:

  • provide collective leadership and expertise to shape and guide the delivery of the PPE Action Plan
  • monitor the implementation of the PPE Action Plan via the Supporting Actions using regular status reports, ensuring the programme remains on track
  • approve all PPE Action Plan implementation documentation including the risk and issue register and resolve or escalate risks and issues as appropriate
  • progress niche pieces of work in support of ministerial aspirations;
  • recognise and support where appropriate, indigenous Make opportunities to support Scotland Economic recovery
  • collaborate to produce PPE demand usage signals across all sectors

Membership and attendees

The composition of the PPE Strategy and Governance Board will be as follows:    

  • Alan Morrison (Chair), Deputy Director, Health Infrastructure, Scottish Government
  • Julie Welsh, Chief Executive, Scotland Excel
  • Gordon Beattie, Director of National Procurement, Commissioning and Facilities, NHS National Services, Scotland
  • David Leven, Head of High Value Manufacturing, Scottish Enterprise
  • Nick Ford, Director of Scottish Procurement and Property Directorate, Scottish Government
  • Richard McCallum, Director of Health Finance, Corporate Governance and Value Directorate, Scottish Government
  • Dermot Rhatigan, Deputy Director for Manufacturing and Industries, Scottish Government
  • Colin MacBean, Deputy Director of Enterprise & Innovation, Scottish Government
  • Chris Dunne, Head of Operations and Assurance Unit, Early Learning and Childcare, Scottish Government
  • Catriona Dalrymple, Directorate for Justice, Scottish Government

In attendance:

  • Alison Bell, Head of PPE Unit, Scottish Government
  • Fiona Bennettt, Head of Data Management, Scottish Government
  • Moira Parker (Secretariat), Head of PPE Action Plan Implementation and Policy, PPE, Scottish Government

Additional subject matter experts will be invited to join the PPE Strategy and Governance Board as and when required to provide information, advice and guidance and / or to report progress on specific items.

A quorum will consist of the Chair and a minimum of half of the membership listed above. Deputies can be provided to represent any of the members and it will be the responsibility of the member to ensure that the deputy is appropriately briefed and provided with relevant papers.

Chair

Alan Morrison will chair the Board and can nominate a deputy in his absence.

Decision making

All decisions made by the PPE Strategy and Governance Board will be recorded in the minutes.  In circumstances where the group is unable to reach a consensus, the Chair has the authority as the person accountable for the delivery of the PPE Action Plan to make the final decision 

Meetings

PPE Strategy and Governance Board meetings shall take place virtually via Vscene, every two weeks. Should the need arise, the PPE Strategy and Governance Board will meet on a more frequent basis.

Minutes/action notes, agendas and papers

The agenda and papers for each meeting of the PPE Strategy and Governance Board will be distributed at least two days prior to each meeting. 

All minutes and action notes will be circulated no later than seven working days after each meeting. Minutes will be drafted by the Secretariat and agreed by the Chair. 

Lifespan

The initial lifespan of the PPE Strategy and Governance Board is until April 2021 at which point the remit and terms of reference of the Board will be reviewed. 

Behaviours and values

Members agree to lead this work by setting a good example of collaborative working.  Specifically this should include:

  • We will be respectful towards each other
  • We recognise that challenge can be positive and we will challenge constructively
  • We will share information freely, respecting confidentiality
  • We will always try to attend these meetings personally and only nominate a deputy who has the authority to act on our behalf as a core member
  • Decisions will be made whether everyone is at a Board meeting or not and we will support the decision providing a quorum is reached
  • We will speak with one voice outside of meetings

Revision history:

Version:

Date:

Summary of Changes:

Name:

0.1

27th August 2020

First draft

Jayne Sledmore

1.0

3rd September 2020`

Final Version

PPE Strategy & Governance Board

2.0

5 October 2020

Membership updated

Jayne Sledmore

2.1

25 November 2020

Purpose and role of the board updated

Jayne Sledmore

2.2

21 January 2021

Membership changed

Moira Parker