Health and safety
Staying safe and protecting others
It is vital that you follow the processes and rules in place in Scotland. These may differ from other parts of the UK so you must familiarise yourself with them and ensure that they are followed at all times. It is particularly important that you adhere to Scotland’s physical distancing rules and the requirements around wearing face coverings. Please also see the latest information on shielding.
Film and TV productions are expected to take all reasonable measures to adhere to physical distancing requirements. In practice, this means that where particular activities cannot be carried out at a distance of 2 metres, they can be performed at less than 2 metres. It is expected that relevant PPE is used where possible. In line with industry guidance, only a small number of people, primarily actors in front of the camera, should be required to work at less than 2 metres physical distancing without PPE.
Business and physical distancing
Industry guidance should be read in conjunction with our business and physical distancing guidance.
The Scottish Government has initiated a broad collaborative process to develop sectoral guidance which will underpin that managed transition and provide clarity and confidence to industry, employees and local communities, protect public health and concurrently optimise economic recovery. Aligned with that we are reviewing and enhancing testing and enforcement arrangements, and ensuring that the guidance is coherent and connected, recognising for example transport and other inter-dependencies.
We are working with the UK Government to align our approach and guidance, where possible and on the basis of scientific evidence on the levels of infection in Scotland. The industry guidance and this overview aims to assist employers, businesses and their workforce ensure a safe working environment and readers will recognise consistent themes within this guidance with the UK Government’s Working Safely during COVID-19 publications.
The Scottish Government has high expectations of how fair work principles should be applied during the current crisis and have issued a joint statement with the STUC which should be taken into account when applying this guidance.
Companies should ensure their health and safety professionals and representatives have the skills, training and knowledge to understand the risks associated with COVID-19. Where companies and their workforce do not have access to these skills in-house they should together explore external support options to put in place appropriate mitigation measures, for example through their trade association, health and safety consultancies or trade union health and safety representatives. All can help companies understand the risks associated with different activities and situations within individual companies and offer the support managers and workers may require.
It is essential that employers also carry out a COVID-19 risk assessment. These should be developed where possible together with union health and safety representatives. For workplaces without union representation, union health and safety representatives will be available upon request to support the development of workplace risk assessments. For more information please contact email@example.com
An individual risk assessment guidance and tool has been developed to help staff and managers consider the specific risk of COVID-19 in the workplace.
If an organisation suspects a COVID-19 outbreak, they should immediately inform their local NHS board Health Protection Team (HPT). The organisation may be then contacted by them, as they may get information from NHS Test and Protect or other sources.
The Health and Safety Executive have published advice on the risk of Legionella in buildings which are closed or running with reduced occupancy during the COVID-19 crisis. This can be found on the Royal Environmental Health Institute of Scotland (REHIS) website. More information can be found on the HSE website.
Test and Protect
As the Test, Trace, Isolate, Support approach rolls out (Test and Protect as we are calling it), all workers should continue to follow health protection advice to isolate either themselves or as part of their households should anyone in the household exhibit COVID-19 symptoms. Advice within workplaces should continually remind people of the symptoms to look for and clear advice be provided on how to respond should symptoms become apparent at work. Advice for employers on helping staff who need to self-isolate is also available.
There are other issues that employers need to consider to ensure workplaces are inclusive.
The Equality and Human Rights Commission (EHRC) Scotland can provide advice on a range of issues such as:
- reasonable adjustments for disabled people and communication with employees on equality issues
- support for pregnant employees or employees on maternity leave
- flexible working for those with caring responsibilities
- how to deal with harassment at work
EHRC have also produced guidance for public sector employers about equality impact assessments and having due regard to the Public Sector Equality Duty and Scottish Specific Duties during the pandemic.
Close the Gap, through their Think Business Think Equality toolkit, have produced guidance on employers supporting employees affected by domestic abuse during the pandemic and a more general online self-assessment resource for employers on domestic abuse. The RNIB also provide information on employing partially sighted and blind workers during COVID, and a COVID risk assessment tool.
The Equality and Human Rights Commission have slightly updated their guidance for employers to make it more relevant to decisions about return to work. A link to this guide should be included within your sectoral guidance and please consider how you can promote it to your stakeholders.