Deliveries, distribution and visitors
Protecting your workforce and those who come on-site.
As a minimum we expect organisations:
- to provide early clarity to their supply chain about honouring of orders in the system, linked to new production capacity and consumer demand/contracts
- to treat all site visitors, including contractors, suppliers and those making deliveries, as if they were employees, ensuring they are offered the same protections and are expected to follow the same rule
Site and campus visitors
Many sites and campuses, especially larger ones, may normally have a number of contractors and visitors working at the site who are not employed by the organisation owning it. This presents an increased risk of virus transmission if people do not adhere to the same interpretation of rules. Organisations should ensure safe working practices and activities and implementing a permit to work system for contractors and external visitors who require access the site or campus. This would set out requirements for how everyone behaves on a site or campus, including entering and leaving, clarifying responsibilities for all around, maintaining good hygiene and physical distancing.
Factors to consider will include:
- minimise the number of visitors and reduce visiting times
- prepare self-declaration forms for visitors, issue these in advance and maintain in records, prepare instructions for arrival and prearrange a meeting point, ideally outside
- use entrances and exits direct to the outside where possible to reduce interactions with others
- designate a meeting area for visitors with appropriate safety equipment and personal hygiene equipment
- provide clear guidance to visitors on physical distancing in the facility
- provide clear instructions to visitors on emergency procedures