Distribution and site visitors
Information about protecting your workforce and those who come on-site.
As a minimum we expect organisations to:
- provide early clarity to supply chain about honouring orders in the system
- treat all site visitors as if they were workers, providing the same protections and expecting them to follow the same rules
Organisations should consider limiting site access to those who need to be there for safe operation, ensuring safe working practices and production related activities.
There may be a requirement for specific external agencies to have legal access to certain premises in a safe manner.
They should consider implementing a permit to work system for contractors and external visitors who need to access the site. Requirements which should be considered include:
- providing handwashing and hand sanitiser and encourage visitors to wash their hands regularly
- where site visits are required, provide clear guidance on physical distancing and hygiene to people on arrival, for example, signage, visual aids and before arrival, such as by phone, on the website or by email
- regulating entry so that the premises do not become overcrowded, and placing physical distancing markers on the floor
- determining if schedules for essential services and contractor visits can be revised to reduce interaction and overlap between people
- maintaining a record of all visitors including encouraging the use of the Check In Scotland service
- revising visitor arrangements to ensure physical distancing and hygiene, for example, where someone physically signs in with the same pen
The global nature of COVID-19 means it may have impacted on demand for some goods manufactured in Scotland and on supply chain relationships. We recommend early engagement with suppliers to help understand how well placed suppliers will be to provide inputs at the level required to meet a company's expected demand as they restart production. This should include considering any additional logistical issues associated with the current functioning of international supply networks.
Organisations should work with suppliers to understand the pressures they face and identify potential solutions on a case-by-case basis, including providing early clarity on the treatment of existing orders.