Publication - Advice and guidance

Coronavirus (COVID-19): events sector guidance

Guide for the events sector on safe re-opening during the coronavirus pandemic.

19 page PDF

653.9 kB

19 page PDF

653.9 kB

Contents
Coronavirus (COVID-19): events sector guidance
Definitions

19 page PDF

653.9 kB

Definitions

Events sector

The collective group of organisations that deliver, or support the delivery of, planned events.

Events

Organised gatherings or activities of limited duration that bring people together for the primary purpose of watching or participating in a community, cultural, commemorative, recreational, sporting, art, educational, entertainment, worship or business experience. This does not include weddings or other family / social gatherings. This also does not include minor sporting events and competitions being organised where there are no spectators permitted. In this case organisers should refer to the latest sport and physical activity guidance and relevant sport-specific guidance. 

Guidance on performing arts and guidance for cinemas and drive-in cinemas may also be relevant and event organisers should also take into account guidance on travel.

Please note that the events defined below may not take place in general hospitality areas, such as beer gardens, that are currently operating for the serving of food and drink and are subject to a 1 metre physical distancing exemption. 

Outdoor events do not include static demonstrations.  Separate guidance has been published for these.

Outdoor seated live events – permitted in Levels 0, 1 and 2

Attendees must be primarily seated in allocated seats for the duration of the event - either physical seats or marked areas on the ground which households must sit within. Examples include plays, comedy shows, opera and other live music, acts of worship, and sporting events with allocated outdoor seated areas. Event organisers must ensure that seating allows for physical distancing to be maintained. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. Event organisers should ensure that attendees do not congregate in certain areas (such as toilets, entry/exit or refreshment points) which could make physical distancing difficult. Capacity should be calculated based on ensuring 2 metre physical distancing up to a limit of 500 attendees at any one time in Level 2, 1000 attendees at any one time in Level 1, and 2000 attendees at any one time in Level 0. Standing is permitted where it forms part of an act of worship.

(Please note that further guidance for football or rugby with seating can be found in the stadium sector guidance).

Outdoor free-standing live events - permitted in Levels 0, 1 and 2

Events which take place outdoors where people are primarily standing during the event. This could include standing around a stage or where attendees move around different areas, such as different stalls / exhibits or viewing areas. Examples would include golf events, music concerts, and fireworks displays. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. Event organisers should ensure that spectators remain dispersed and do not congregate in certain areas (such as toilets entry/exit and refreshment points) which would make physical distancing difficult. Capacity should be calculated based on ensuring 2 metre physical distancing up to a limit of 250 attendees at any one time in Level 2, 500 attendees at any one time in Level 1, and 1000 attendees at any one time  Final standing numbers tbc.in Level 0.

(Please note that further guidance for lower league football or rugby with terracing can be found in the stadium sector guidance).

Indoor seated live events – permitted in Level 0, 1 and 2 

This includes indoor events where attendees are primarily seated and indoor events where attendees are primarily standing. Examples include music concerts, plays, comedy shows, opera, sporting events, trade fairs and exhibitions, business conferences and dinners. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. The size of venue or area involved in the event requires assessment to allow adherence to physical distancing.  Event organisers should ensure that attendees do not congregate in certain areas (such as toilets, entry/exit or refreshment points) which could make physical distancing difficult. Capacity should be calculated based on ensuring 2 metre physical distancing up to a limit of 100 attendees at any one time in level 2, 200 attendees at any one time in level 1 and 400 attendees at any one time in level 0.  

Indoor free-standing live events - permitted in Level 0, 1 and 2 TBC

Where attendees are mobile between different focal points. Examples include trade fairs and exhibitions, and music concerts. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. The size of venue or area involved in these events would require clear assessment to allow adherence to physical distancing and event organisers must ensure attendees do not gather together at fixed points (such as a stall, toilets, entry/exit and refreshment points). Capacity should be calculated based on ensuring 2m physical distancing up to a limit of 50 attendees at any one time in level 2, 100 attendees at any one time in level 1 and 200 attendees at any one time in level 0. Final standing numbers tbc.

For venues which can accommodate larger audiences, event planners / venue operators may apply to their local authority for exceptions to the above capacities, however 2 metre physical distancing must remain in place.

The Health Protection (Coronavirus) (Restrictions and Requirements) (Local Levels) (Scotland) Amendment (No. 23) Regulations 2021 puts in place a process through which event organisers or venue operators must, through application to a local authority, seek approval to hold an event above the standard capacity limit. The guidance for local authorities on stadia and events number limits sets out further details about the process to consider higher capacities.

The Scottish Government has also published guidance on Calculating Physical Distancing Capacity in Public Settings.

Drive-in events may take place in level 3 and below and are not subject to the standard event capacities set out above. Organisers should consider the facilities required for attendees such as toilets when calculating their capacity and how any queuing for facilities will be managed to ensure physical distancing of 2 metres is maintained. Face covering requirements (subject to exemptions) will apply in any indoor areas. Organisers should be clear to attendees that only one household (or extended household) may be present in a vehicle.

Workforce

Intended to capture anyone working on an event, whether that be direct employees, agency workers, freelance suppliers, contractors and specialist workers (such as riggers), seasonal workers, catering and cleaning staff, staff on zero hours contracts, performers, competitors and volunteers.

Workplace

Location(s) at which event organisers will plan, prepare and deliver events, recognising these could be different fixed and temporary locations at each stage of delivery and that these could be indoors or outdoors.

Attendees

People other than your workforce that are onsite during an event which may include, but is not limited to, spectators (including ticket holders), sponsors and the general public.


First published: 3 Dec 2020 Last updated: 14 May 2021 -