Publication - Advice and guidance

Coronavirus (COVID-19): events sector guidance

Guide for the events sector on safe re-opening during the coronavirus pandemic.

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Contents
Coronavirus (COVID-19): events sector guidance
Definitions

27.1 kB

Definitions

Events sector

The collective group of organisations that deliver, or support the delivery of, planned events.

Events

Organised gatherings or activities of limited duration that bring people together for the primary purpose of watching or participating in a community, cultural, commemorative, recreational, sporting, art, educational, entertainment, worship or business experience. This does not include weddings or other family / social gatherings. This also does not include minor sporting events and competitions being organised where there are no spectators permitted. In this case organisers should refer to sportscotland guidance and relevant sport-specific guidance. 

Please note that the events defined below may not take place in general hospitality areas, such as beer gardens, that are currently operating for the serving of food and drink and are subject to a 1 metre physical distancing exemption. 

Outdoor events do not include static demonstrations.  Separate guidance has been published for these.

Outdoor seated live events – permitted in Levels 0 and 1

Attendees must have allocated seats for the duration of the event - either physical seats or marked areas on the ground which households must sit within. Examples include plays, comedy shows, opera and other live music, acts of worship, and sporting events with allocated outdoor seated areas. Event organisers must ensure that seating allows for physical distancing to be practised. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. Event organisers should ensure that attendees do not congregate in certain areas (such as toilets, entry/exit or refreshment points) which could make physical distancing difficult. Capacity should be calculated based on ensuring 2m physical distancing up to a limit of 200 attendees at any one time in Level 1. Restricted numbers will apply in Level 0. Standing is permitted only where it forms part of an act of worship.

(Please note this does not include football or rugby with seating, these come under the stadia category which has separate guidance - stadium sector guidance)

Outdoor open spaces live events - permitted in Levels 0 and 1

Events which take place in open spaces so that spectators are dispersed over a wide area, for example a golf event, or horse trials. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. Event organisers should ensure that spectators remain dispersed and do not congregate in certain areas (such as toilets entry/exit and refreshment points) which would make physical distancing difficult. Capacity should be calculated based on ensuring 2m physical distancing up to a limit of 200 attendees at any one time in Level 1. Restricted numbers will apply in Level 0.

Outdoor grouped standing live events – permitted in Level 0

Events which involve spectators standing in a more limited space than open spaces, with a clear focal point (or points). This could include standing around a stage or where attendees move around different areas, for example different stalls / exhibits. Examples would include music concerts, fireworks displays and horse racing. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. Event organisers should ensure that attendees remain dispersed and do not congregate in certain areas (such as toilets, entry/exit and refreshment points) which would make physical distancing difficult. Capacity should be calculated based on ensuring 2 metre physical distancing. Restricted numbers will apply.

(Please note this does not include lower league football or rugby with terracing, these come under the stadia category which has separate guidance - stadium sector guidance).

Indoor seated live events – permitted in Level 0

Attendees must have allocated seats for the duration of the event – either physical seats or marked areas of the ground within which households must sit. Examples include music concerts, plays, comedy shows, opera, sporting events and business conferences and dinners. Event organisers must ensure that seating allows for adherence to physical distancing. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. Event organisers should ensure that attendees do not congregate in certain areas (such as toilets, entry/exit or refreshment points) which could make physical distancing difficult. Capacity should be calculated based on ensuring 2m physical distancing up to a limit of 250. Discussions on restricted numbers should take place between the local authority and venue and / or event organiser. It should take into account matters such as ventilation system, pinch points, transport, performance type, local circumstances and length of event to determine appropriate number for the event which might be below the upper limit of 250.

Indoor Small seated live events – permitted in Level 1

As above, with an upper limit of 100 people given higher virus rate in Level 1 compared to Level zero. Discussions on restricted number should take place between the  local authority and venue and / or event organiser. It should take into account matters such as ventilation system, pinch points, transport, performance type, local circumstances and length of event to determine appropriate number for the event which might be below the upper limit of 100.

Indoor ambulatory live events - permitted in Level 0

Where attendees are mobile between different focal points. Examples include trade fairs and exhibitions. Attendees must be able to enter and exit the event at fixed points only so numbers can be controlled and contact details collected. The size of venue or area involved in these events would require clear assessment to allow adherence to physical distancing and event organisers must ensure attendees do not gather together at fixed points (such as a stall, toilets, entry/exit and refreshment points). Capacity should be calculated based on ensuring 2m physical distancing up to a limit of 250. Discussions on restricted numbers should take place between the local authority and venue and / or event organiser. It should take into account matters such as ventilation system, pinch points, transport, performance type, local circumstances and length of event to determine appropriate number for the event and may result in an upper limit lower than 250.

Indoor grouped standing live events – not permitted in any level

Events which involve spectators standing still indoors, often involving standing around a stage. Examples would be music concerts and ‘standing room only’ events.

Workforce

Intended to capture anyone working on an event, whether that be direct employees, agency workers, freelance suppliers, contractors and specialist workers (such as riggers), seasonal workers, catering and cleaning staff, staff on zero hours contracts, performers, competitors and volunteers.

Workplace

Location(s) at which event organisers will plan, prepare and deliver events, recognising these could be different fixed and temporary locations at each stage of delivery and that these could be indoors or outdoors.

Attendees

People other than your workforce that are onsite during an event which may include, but is not limited to, spectators (including ticket holders), sponsors and the general public.

Page last updated: 5 November 2020


First published: 9 Nov 2020 Last updated: 9 Nov 2020 -