We appreciate that businesses have gone to great lengths to adapt their premises and procedures to reduce the risks of transmission in the workplace. We know that some workplaces continue to be restricted or closed and others continue to operate. This tool is to help both workplaces continuing to operate and to help those still restricted to plan for reopening.
It is an employer's duty to protect the health, safety and welfare of their employees and other people who might be affected by their business. Employers have duties under health and safety law to make sure that their workers and others are protected from anything that may cause harm, effectively controlling any risks to injury or health that could arise in the workplace.
This tool should be used by a nominated individual(s) in your workplace to undertake regular self-assessment of the measures you have in place to reduce the risk of transmission of COVID-19 in your workplace.
This self-assessment will guide you through the necessary steps and questions workplaces should be considering. Not all of the questions may apply to your specific workplace. Please use these questions as a guide as part of your workplace risk assessment process.
This will provide assurance to your business or organisation, your staff and to regulators that all necessary mitigating measures are in place. Reducing the risks of transmission within workplaces is vital to ensure that as a country we can adequately reduce the impact on public health and boost our economic recovery.
This self-assessment is not mandatory however; you should be considering COVID-19 in your business-as-usual risk management plans. The assessment could provide assurance that statutory requirements relating to COVID-19 are being met. It is recommended that this assessment is carried out at a frequency no less than weekly/fortnightly and at any point where new advice and guidance or new mitigation measures becomes available. This page and the downloadable document will be updated as and when amendments are made or new guidance is made available.
Your sector may already have sector checklists developed to which you may wish to refer, these may also be relevant for your business or organisation for example:
- food manufacturing/food retail
- public libraries
- performing arts and venues
- transport operators
- farms and crofts
Keeping a record
The self-assessment can be accessed and downloaded in word version on this page.
It is recommended that you keep copies of your self-assessments electronically to allow you to have a record of the measures you are taking. It will be a helpful should your workplace be subject to any compliance regulatory checks. Your local authority or the Health and Safety Executive (HSE) may ask to see these and they may provide additional information for any Incident Management Team meetings in the event of a local outbreak that links your business to any positive cases.
This is not a regulatory assessment. Completion alone is not sufficient to evidence compliance with the regulations/ guidance nor will it provide a route to exemption from restrictions and closures in place as public health measures. Instead, this document should support the wider work carried out to reduce the risks of COVID-19 transmission in your workplace.
You should also ensure that you have accessed and understood the relevant Scottish Government guidance pertinent to your business.
In addition to checking your compliance with regulations, guidance and public safety, there are a variety of mitigation measures you may wish to take to reduce the risk for your workplace, workforce and external visitors/customers. Please use these measures as a guide for implementation within your own workplace.