Publication - Advice and guidance

Community Payback Order: practice guidance

Published: 25 Jan 2019

This updated guidance replaces 'National outcomes and standards for social work services in the criminal justice system: community payback order practice guidance' issued in 2010.

Community Payback Order: practice guidance
Annex 11 (Forms 1 to 7)

Annex 11 (Forms 1 to 7)

Annex 11 (Form 1) - Personal Placement

(Form 1) - Personal Placement

Annex 11 (Form 2) - Placement Details

(Form 2) - Placement Details

Annex 11 (Form 3) - Placement Checklist

(Form 3) - Placement Checklist

(Form 3) - Placement Checklist

Annex 11 (Form 4) - Health & Safety Pre-placement Checklist

(Form 4) - Health & Safety Pre-placement Checklist

(Form 4) - Health & Safety Pre-placement Checklist

(Form 4) - Health & Safety Pre-placement Checklist

Annex 11 (Form 5) - Placement Information


Justice Social Work

Community Payback Order
Unpaid Work or Other Activity

Placement Information Booklet

Health and Safety At Work


Summary of Corporate Health and Safety Policy Statement

………….…………Council will take all reasonable steps to ensure the health, safety and welfare of all employees at work. The Council will also take all reasonable steps to ensure the health and safety of all persons, other than employees, on Council premises i.e. service users, pupils or members of the public who are either directly or indirectly affected by the Council's activities.

………….…………Council will endeavour to comply with all Health and Safety Legislation at all times and deliver a high standard of Health and Safety performance.

What is Health and Safety?

Health and Safety, as it is commonly referred to, is actually The Health and Safety at Work Act. This is an 'umbrella act' enabling many other areas of legislation to be brought under a common title. It is in effect, sets of legislation and acts that govern everyone at work. There are two main objectives.

1. To raise the standards of health and safety for all people at work.

2. To protect the public whose health and safety are put at risk by the activities of people at work.

How does it affect me?

The following information is for your benefit and should be read carefully so that you understand your obligations with regards to your general behaviour which affects every ones health and safety whilst employed in any work area. If you wish, a member of the unpaid work staff will explain this to you verbally.

It is important that you understand this as the current health and safety legislation places upon you, as an individual, an obligation to undertake that you will:

  • Take reasonable care of your own health and safety and that of others who may be affected by your acts or omissions.
  • Co-operate with your employer to enable your employer to comply with their duties under the act.

It is an offence for anyone to intentionally interfere with or misuse anything provided in the interests of health and safety.

Work Placement

There are many areas of health and safety, which affect people at work. It would be impractical for the unpaid work supervisor to attempt to cover every single requirement of the health and safety legislation. During your induction, the areas of health and safety that you require to be familiar with, will be explained. This may be by means of written instruction and/or practical exercises or other methods, all of which will be recorded. If you have any difficulty understanding anything in this booklet or anything your unpaid work supervisor is telling you, please do not be afraid or too embarrassed to ask questions. Your safety and the Safety of others may depend upon it !

First Aid

Within your placement building / area there may be an identified First Aid station. This is intended as an initial resource to be used until qualified medical assistance is available to provide further treatment. Eye wash stations may be sited where required.

If you have an accident, or you witness an accident or come across a casualty or person who requires assistance you should seek help immediately unless you are a trained first aider. In any case, if you are on your own you should always seek help first.

All accidents and injuries must be reported to an unpaid work supervisor and recorded by the unpaid work supervisor on the appropriate accident report form. This will be kept on file. You should also report the accident / incident to your unpaid work case manager as soon as possible

Fire Regulations

Within your placement there are Fire Action notices posted on the wall, and your unpaid work supervisor will point them out. Ensure that you read them and familiarise yourself with the information; pay particular attention for action on discovering a fire.

In each area there may also be a number of Fire Points where a choice of different fire extinguishers may be available for your use in tackling a small fire, read the notice alongside them as this will indicate the correct extinguisher for the type of fire.

You must inform your unpaid work supervisor if you are required to leave or be at a different location. This will ensure you are 'accounted' for in the event of a fire/headcount.

Safe Systems of Work

Do not attempt to carry out any work of a dangerous nature, nor operate machines unless you have been shown safe systems of work and authorised to do so. Also, do not carry out any tasks or duties that you may see other people doing unless you have been trained and authorised to do so.

All of the tasks and duties that will be expected of you during the time within the placement will be shown to you by your unpaid work supervisor. Observe and listen carefully to the training and instructions given to you; if you are unsure of anything ask questions until you fully understand what is required of you.

During the course of training and / or daily work there may be processes or tasks that require you to wear Personal Protective Equipment, for example: safety glasses, gloves, overalls, etc. It is Your responsibility to utilise this equipment. You will be shown how to use this equipment as required and failure to use it when instructed to do so, or to use it inappropriately will impact on your ability to carry out unpaid work or your other activity. This may result in your Community Payback Order being returned to court.

Prior to using any work appliance you must carry out Safety Checks, you will be shown the correct procedures by your unpaid work supervisor. Always carry out these checks as they are designed to protect you and other users.

Control of Substances Hazardous to Health (COSHH)

All chemicals used in the workplace are strictly controlled by the above regulation. All of the chemicals that are used have their own Safety Data Sheet which it contains information about its make up, the dangers and risks that may be involved when using it and the action to be taken if first aid is required.

Each container is labelled; always follow the manufacturers' instructions on use. If in any doubt on how to use a particular chemical always consult your unpaid work supervisor. Most of the chemicals used will be diluted with water and you must ensure that you use the correct ratio as stated on the container.

Always add the chemical to water when diluting as this will avoid a 'neat' splash which may cause you harm. Never put a chemical or a diluted mix into any unidentifiable container and likewise never use anything that is not clearly labelled. When you have finished with the chemical you are using always return it to the store where it is kept. This area must be kept clean and tidy at all times.

Remember! Never mix chemicals together, it may cause a 'reaction' that could seriously damage your health or those working around you.

Unacceptable Behaviours

Everything you have read so far in this booklet is about protecting the Health and Safety of yourself and those who work around you. Taking part, or encouraging any form of unacceptable behaviours is a serious matter and the consequences of any accidents or damage that may occur may result in your CPO being returned to court.

Personal Administration

The facilities at your placement are for your benefit. They may include a kitchen/dining area, a waiting area and toilet facilities. You will be shown the safe use of any appliances that you may use. Please keep these areas clean and tidy and place any rubbish in the bins provided. Smoking is not permitted in any of the buildings you work in. Clients are reminded that all cigarette ends should be disposed of in the bins provided. Smoking breaks will be agreed with your unpaid work supervisor and will be taken at a time which does not impact on the work and in a location which does not affect others.


Your period of time completing your hours within your placement is designed to be challenging, productive and of benefit to the local community. Your unpaid work case manager and unpaid work supervisor are available to give instruction, guidance, support, advice and also to help you deal with any problems that may arise, whether they are work related or personal. If you are in any doubt please bring this to the attention of unpaid work staff or your social worker who will endeavour to help. There is also an official complaints procedure which staff will make available to you.

Annex 11 (Form 6) - Placement Attendance Record

(Form 6) - Placement Attendance Record

Annex 11 (Form 7) - Placement Completion Report

(Form 7) - Placement Completion Report

(Form 7) - Placement Completion Report


Email: Community Payback Orders - General Enquiries