During and after the project
If your application is successful there are certain conditions that need to be met. These will be explained in full in your grant offer letter.
General grant conditions include the following:
- you are expected to use the grant for agreed expenses only - any changes to this will have to be agreed with Trade Policy, Food and Drink Division in writing prior to the changes taking place
- all projects must be completed by 31 March 2020
- you agree to have details of your project published on this website - https://www.gov.scot/
- the grant is not to be used for any party political advocacy or activity
- you must acknowledge the Scottish Government in any publicity about your project
- we will pay the grant only on what has actually been spent and evidenced, unless advance payment of the grant has been requested and agreed. You will be required to provide evidence of the grant spend, such as invoices and receipts, in your end of project report
Grant fund timeline
All projects must be completed by 31 March 2020. No extensions will be permitted. If you have not met all of the agreed targets/milestones by 31 March 2020 then all or part of your grant may be withheld.
You will be expected to submit the following:
- interim project report mid-way through your project or by 31 October 2019 at the latest, or with each interim claim payment (if interim payments have been requested and agreed to), setting out how your project is on track to meet its objectives, your spend to date of what was projected in your application form, the reasons for divergence from projected spend and how any problems with meeting your project’s objectives are being addressed
- end of project report with your final claim form in March 2020 setting out how your project met its objectives and what it has achieved. (A final claim form will not be submitted with your final report if full advance payment or interim payment of the grant was requested and agreed to)
Advance grant payment
Grants will not normally be paid in advance, however community bodies and third sector organisations can request an advance payment in section 5.2 of the application form. Advance payment will not be made available to local authorities. If you request advance payment of the grant (in full or in part), you must clearly explain at section 5.2 why advance payment of the grant is requested.
As part of your application, community bodies and third sector organisations are required to submit their last three bank statements to fulfil audit requirements. If your application states a lack of funding or cashflow to meet the cost of your project in advance, we expect either for this to be evidenced by bank statements or for an explanation to be provided as to why there are funds available in the bank account which cannot be used for the purposes of the project.
We will consider a request for advance payment of the grant (in full or in part). However, advance payment of the grant cannot be guaranteed.
Where advance payment of the grant (in full or in part) is requested and agreed to, the grantee is obliged to repay the grant within 14 days of demand by the Scottish Ministers - to the extent that the grant paid is found to exceed what was properly incurred or required.
Interim grant payment
A maximum of two interim payments during the project can be applied for, in addition to the final grant payment at the end of the project for the remaining balance of the grant requested (if applicable).
Your application must set out at section 5.3 if interim payment(s) are requested. If agreed to, the interim payment claim(s) must be accompanied by an interim report which provides evidence of the activities completed up to the claim date such as invoices, receipts, photos etc.
If neither advance payment nor interim payment of the grant is agreed, the grant will be paid in accordance with the payment schedule in one payment upon completion of the activities attracting the grant.