Zambia Non-Communicable Diseases Programme: call for proposals

This is a call for proposals and application form aimed at organisations who would like to deliver a grant for the International Development Non-Communicable Diseases (NCD) Health Programme in in Zambia on behalf of the Scottish Government. The deadline for applications is 5 July 2024.


Document 1 – Application Form – Scottish Government Zambia NCD Health Programme 2024

Applicant Organisation Name: Click or tap here to enter text.

Main Contact person during application assessment process:

Name: Click or tap here to enter text.

Email: Click or tap here to enter text.

Phone: Click or tap here to enter text.

Section 1: Declaration

I apply on behalf of the organisation Click or tap here to enter text.for a grant as proposed in this application in respect of expenditure to be incurred over the proposed funding period on the activities described within the application form and supporting documentation.

I certify that, to the best of my knowledge and belief, the statements made by me in this application are true and the information provided is correct.

This form should be signed by an individual authorised by the applicant organisation to submit applications and sign grant agreements on their behalf.

Signature Click or tap here to enter text. Print Name Click or tap here to enter text.

Position Click or tap here to enter text. Date Click or tap to enter a date.

Section 2: Applicant Information

Q1. Name of organisation. Click or tap here to enter text.

Q2. Contact Details of Organisation:

a. Address:Click or tap here to enter text.

b. Postcode: Click or tap here to enter text.

c. Telephone: Click or tap here to enter text.

d. Fax: Click or tap here to enter text.

e. Website:Click or tap here to enter text.

Q3. . Is your organisation a registered charity? If yes, what is your charity number?

a. Charity No: Click or tap here to enter text.

b. What is the status of your organisation? Choose an item.

i. If other, please specify Click or tap here to enter text.

c. When was your organisation formally constituted? Click or tap here to enter text.

Q4. If you are submitting this bid as part of a consortium please confirm you have carried out due diligence on all proposed partners, providing details of all checks carried out, including the dates. Please include details here regarding any policies your partner organisation has with regards to safeguarding, including the process in place to report any suspected misconduct which may arise involving any aspect of the programme.

Click or tap here to enter text.

Q5. Programme Manager details: this is the person who will have overall responsibility for monitoring the progress of the programme, budget management, project reports and will be the main point of contact for the Scottish Government.

a. Name: Click or tap here to enter text.

b. Position in organisation: Click or tap here to enter text.

c. Telephone: Click or tap here to enter text.

d. E-mail: Click or tap here to enter text.

Q6. If your organisation is including salary costs in the programme budget for staff, please indicate which staff members you anticipate being involved and how many hours a week you would expect them on average to spend on this programme. Briefly describe their role and responsibilities in relation to the programme. Max 250 words.

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Section 3: Partner Information

If bidding as part of a consortium, all partners should be detailed here. Please duplicate questions below as needed.

Q7. Contact details of partner organisation for this programme (if applicable).

a. Organisation Click or tap here to enter text.

b. Type of Organisation: Click or tap here to enter text.

c. Address: Click or tap here to enter text.

d. Postcode: Click or tap here to enter text.

e. Telephone: Click or tap here to enter text.

f. Email: Click or tap here to enter text.

g. Website: Click or tap here to enter text.

h. What is your relationship with this partner? Please including the number of years you have worked together.

Click or tap here to enter text.

i. What kind of agreement do you have in place? Choose an item.

Please ensure a copy is included with your application.

Q8. Partner’s Programme Manager details:

a. Name: Click or tap here to enter text.

b. Position in organisation: Click or tap here to enter text.

c. Telephone: Click or tap here to enter text.

d. E-mail: Click or tap here to enter text.

Section 4: Evaluation Questions

Criteria A Knowledge and Understanding

Evaluation Question 1 [Max 1500 words]

Please demonstrate your knowledge and understanding of the following:

  • The priorities and requirements of the SG’s International Development strategy.
  • Good practice in international development, including the UN’s Sustainable Development Goals (SDGs) and Scottish Government International Development Principles.
  • Progress and implementation of PEN-Plus in Zambia.
  • Country specific health development priorities and frameworks as well as national Government policies in Zambia, including progress on PEN-Plus indicators.
  • Structure of health systems in Zambia.

Where possible please also provide relevant previous examples of successful delivery.

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Criteria B: Technical Expertise

Evaluation Question 2 [Max 1500 words]

Describe your technical and operational expertise in implementing a NCD training centre and secondment programme in Zambia. Please detail expertise that would meet the following essential criteria:

  • Strong technical expertise, experience and capability in implementation of NCD Health Programmes, preferable related to the design and development of NCD training centres with a focus on severe NCDs.
  • Strong technical expertise in safeguarding and developing theories of change,
  • Strong technical expertise, experience and capability in the facilitation and management of secondments.
  • Experience and expertise in gender mainstreaming, power equalisation and sustainability.

Where possible please also provide relevant previous examples of successful delivery. You may provide CVs as an annex to your application.

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Criteria C: Participatory Monitoring Evaluation and Learning

Evaluation Question 3 for criteria C1 [Max 500 words]

Describe the MEL methods and approaches you would apply, including specific plans for data collection. This should include details of how data will be disaggregated. This should be, where possible, in accordance with the anticipated Zambia National Operational Plan and standardised indicators for PEN Plus.

You may find it useful to refer to:

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Criteria D: Quality Control and Oversight

Evaluation Question 4 for criteria D1 [Max 500 words]

Describe your organisations proposed management and governance arrangements, including quality control mechanisms and procurement.

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Criteria E: Risk Management

Evaluation Question 5 for criteria E1 [Max 500 words]

With reference to your risk register, describe and explain the processes to identify, assess, and mitigate potential risks throughout the lifecycle of the project.

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Criteria F: Climate Obligation

The Climate Change (Emissions Reduction Targets) (Scotland) Act 2019, which amends the Climate Change (Scotland) Act 2009, sets targets to reduce Scotland's emissions of all greenhouse gases to net-zero by 2045 at the latest, with interim targets for reductions of at least 56% by 2020, 75% by 2030, 90% by 2040.

The Scottish Ministers are committed to a fairer and more sustainable Scotland to support citizens now and in future generations. Responsible businesses around the world are considering their own sustainable credentials and how they can counter the climate emergency. Scottish Ministers want to do business with responsible suppliers and actively encourage all bidders, suppliers and partners in the supply chain to the Scottish public sector to collaborate in tackling these global issues together. Scottish Ministers welcome creative thinking and commitment in how to build and shape sustainable solutions and supply chains for Scotland, ensuring that a key consideration in how our supply chains are shaped includes minimising emissions, underpinning a circular economy and supporting our Climate Change Plan.

Please tick the box below to indicate that you agree to delivering this grant in line with Scottish Minister’s sustainability objectives. You also agree to monitor emissions in your supply chain for the delivery of this grant, reducing unsustainable business travel undertaken to service the grant, disposal of electronic hardware/IT equipment and the use of renewably generated electricity where possible.

Criteria G: Fair Work First

The Scottish Public Sector is committed to the delivery of high quality public services, and recognises that this is critically dependent on a workforce which is well-rewarded, well-motivated, well-led, has access to appropriate opportunities for training and development, is diverse and inclusive, and can influence decision making. These factors are also important for workforce recruitment and retention, and thus continuity of service delivery.

Public bodies in Scotland are committed to applying Fair Work First in their own organisation and in publicly funded supply chains.

Fair Work First is the Scottish Government’s policy for driving good quality and fair work in Scotland. Through this approach, the Scottish Government, and its public sector partners, are asking bidders to describe how they are committed to adopting Fair Work First:

  • appropriate channels for effective voice, such as trade union recognition
  • investment in workforce development
  • no inappropriate use of zero hours contracts
  • action to tackle the gender pay gap and create a more diverse and inclusive workplace
  • providing fair pay for workers (for example, payment of the real Living Wage or equivalent in Malawi , Rwanda and Zambia )
  • offer flexible and family friendly working practices for all workers from day one of employment
  • oppose the use of fire and rehire practices

In order to ensure the highest standards of service quality we expect suppliers to commit to adopting Fair Work First in the delivery of this contract as part of a fair and equitable employment and reward package as a route to progressing towards wider fair work practices set out in the Fair Work Framework.

Please provide statement (Document 6) verifying your Fair Work First commitment and confirmation this has been developed in agreement with the workforce. This is to be signed off by the relevant trade union where one is present, or workers representative(s) where there is no union present.

Criteria H: Cyber Security

Please complete and attach Document 8 the Cyber Security – Supplier Assurance Questionnaire

Information security certification, or alignment with standards are not required for this grant. If assurance certification is held it should be noted and copies of certificates included with submissions to be considered.

Certification, even if not specified as required, helps to provide assurance, and reduce the number of questions, and therefore the time to complete the SAQ.

There are 3 Assessment tabs - you are required to complete only one.

Section 5: Project Budget

B1. Please provide justification for all Zambian and international travel in your budget. [Max 200 words]

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B2. Please provide justification for any capital expenditure over £1,000 in your budget. Please give details of plans for maintenance of such capital items as well as how they will be replaced and how readily these items can be purchased in Zambia. [Max 250 words]

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Contact

Email: intdev.health@gov.scot

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