Publication - Advice and guidance

Advance Payment Scheme - supporting documents: guidance

Published: 26 Nov 2020

Guidance for people applying to the Advance Payment Scheme about how to obtain ‘a supporting document’ – some kind of ‘record’ which shows you spent time in care in Scotland as a child.

Advance Payment Scheme - supporting documents: guidance
Police Scotland

Police Scotland

If you were in care as a result of having committed offences, or if you committed offences while in care, Police Scotland may have a record of the offences, with your address noted and any disposal that you received at court. Please note that information can be held on the Scottish Criminal Records System (CHS) and also the Police National Computer (PNC). The computerisation of the CHS system happened in the late 1980s and information may be retained on one system but not the other. Please remember to ask for both records systems (CHS and PNC) to be checked when you are submitting a subject access request.

Alternatively, if you have previously reported abuse within the care setting to police, Police Scotland may hold a record of this. Please note, Police Scotland regularly deletes information from systems like CHS/PNC and other Police Scotland systems/files in line with their retention policies. This means that some information might no longer be available and can depend on a number of things such as the type of offence, when it happened, how long it has been on record and the age of the offender. You can contact Police Scotland and ask for any information that they may hold on you. An application form and guidance can be downloaded from Police Scotland here:

Online: http://www.scotland.police.uk/access-to-information/data-protection/subject-access-requests

Phone: If you need any further advice or guidance, please call 101 and ask to

speak to the Information Management team in your local area.

The Scottish Prison Service

The Scottish Prison Service (SPS) may have records if you spent time in prison or Borstal. The availability of records depends on the type of personal data being processed and the retention and destruction policies specified by the Scottish Prison Service. To request access to prison or Borstal records you should make a subject access request to the Scottish Prison Service. You can download a subject access request form and find out further information here on the Scottish Prison Service Website

Online:

https://www.sps.gov.uk/Corporate/Information/Your_Private_Information.aspx.


Contact

Email: AdvancePaymentTeam@gov.scot