Publication - FOI/EIR release

Maintenance and Inspection Schedule for the M898 Trunk Road: EIR release

Published: 20 Mar 2019

Information request and response under the Environmental Information (Scotland) Regulations 2004.

Published:
20 Mar 2019
Maintenance and Inspection Schedule for the M898 Trunk Road: EIR release
FOI reference: FOI/19/00500
Date received: 19 Feb 2019
Date responded: 15 Mar 2019
Information requested

 

1 · A  copy of the Maintenance and Inspection Schedule for the M898 Trunk Road  (South bound) carriageway  towards Glasgow/Renfrew from 1st February 2018 to 5th February 2019

2 · Details and dates of all carriageway defects identified during safety inspections during these dates.

3 · The time period adopted between identification and repair of carriageway defects (namely potholes)

4 · Details of all complaints and or enquiries made in relation to road damage/ potholes on this trunk road during this time frame

 

Response

 

As the information you have requested is ‘environmental information’ for the purposes of the Environmental Information (Scotland) Regulations 2004 (EIRs), we are required to deal with your request under those Regulations.  We are applying the exemption at section 39(2) of the Freedom of Information (Scotland) Act 2002 (FOISA), so that we do not also have to deal with your request under FOISA. 

This exemption is subject to the ‘public interest test’.  Therefore, taking account of all the circumstances of this case, we have considered if the public interest in disclosing the information outweighs the public interest in applying the exemption.  We have found that, on balance, the public interest lies in favour of upholding the exemption, because there is no public interest in dealing with the same request under two different regimes.  This is essentially a technical point and has no material effect on the outcome of your request.

 

I have numbered your request for ease of reference. 

1 and 3. Transport Scotland’s approach to the maintenance of the trunk road network is set out in the 4th Generation Term Contract for management and maintenance of the Scottish Trunk Road Network. 

https://www.transport.gov.scot/media/35900/sw-combi.pdf 

  • Schedule 7: Part 1 of the contract provides a copy of the maintenance and inspection schedule and it also provides details of the time period between identification and repair of carriageway defects. Further details of this can be found below;

 

"Category 1 Defect" means a Defect that necessitates prompt attention because it presents:

(i) an immediate or imminent hazard, or

(ii) a risk of rapid structural deterioration to the affected element.

"Category 2 Defect" means any Defect which is not a Category 1 Defect.”

In addition, the following extract is taken from Schedule 7 Part 1 of the 4th Generation Term Contract for Management and Maintenance of the Scottish Trunk Road Network:

 

“2. DEFECT CATEGORIES AND RESPONSE TIMES

 

2.1 Classification of Category 1 and Category 2 Defects

 

2.1.1 When classifying Category 1 and Category 2 Defects, the Operating Company shall give consideration to the potential impact on all road users including motorists, pedestrians, cyclists, motorcyclists, equestrians and disabled users.

 

2.1.2 The Operating Company shall comply with the provisions of the Transport Scotland Trunk Road Inspection Manual regarding classification of Defects.

 

2.1.3 The Transport Scotland Trunk Road Inspection Manual is deemed not to contain an exhaustive compendium of Defects. In the absence of a description of a Defect in the Transport Scotland Trunk Road Inspection Manual, the Operating Company shall make the classification from first principles.”

 

The following extract is taken from Schedule 7, Part 1 of the 4th Generation Term Contract for management and maintenance of the Scottish Trunk Road Network and details the timescales for repairing defects:

 

“2.2 Category 1 Defects Response Times

 

2.2.1 Unless stated otherwise in this Part, Category 1 Defects shall be dealt with by the Operating Company in priority order as stated in paragraph 2.2 of this Part.

 

2.2.2 The Operating Company's inspection team or initial Incident Response Resources shall make the Category 1 Defect safe when identified. This shall be through executing immediate repairs, removing the hazard or by taking any other measures necessary to protect the public and other users of the Unit.

 

2.2.3 Where a Category 1 Defect renders a Trunk Road unsafe for road users, the Operating Company shall, under Police instruction or on receipt of an appropriate Order, close the relevant part of the Trunk Road for as short a period as possible while remedial action is undertaken.

 

2.2.4 Where a Category 1 Defect cannot be repaired immediately or the hazard cannot be removed, the Operating Company shall take action to make the area safe until the required temporary or permanent repairs have been completed.

 

2.2.5 The temporary or permanent repairs shall be undertaken as soon as possible and no later than:

(i) 06:00 on the day following identification for Category 1 Defects on carriageways, and

(ii) within 24 hours of identification for all other Category 1 Defects.

 

2.2.6 Where a temporary repair has been carried out, the deferred permanent repair period for the following Defect types shall be:

(i) 28 days for carriageway surface, and

(ii) 56 days for Bridge parapets.

 

2. Please refer to Annex A of this response which is the Inspection Defect Report for the M898 Trunk Road  (Southbound) carriageway towards Glasgow/Renfrew from 1 February 2018 to 5 February 2019.

 

4. Annex B is complaints for the M898 Trunk Road  (Southbound) carriageway towards Glasgow/Renfrew from 1 February 2018 to 5 February 2019. An exception under regulation 11(2) of the EIRs (personal information) applies to some of the information requested because it is personal data of a third party and disclosing it would contravene the data protection principles in Article 5(1) of the General Data Protection Regulation and in section 34(1) of the Data Protection Act 2018. This exception is not subject to the ‘public interest test’, so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exception.

 

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FOI-19-00500 Annex B Complaints

7 page PDF
658.4 kB

Contact

Please quote the FOI reference
Central Enquiry Unit
Email: ceu@gov.scot
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road
Edinburgh
EH1 3DG