Electronic invoicing in public procurement: guide

Buyer information

Public bodies interested in implementing our eInvoicing solution should contact our eInvoicing team for more information at: eInvoicing@gov.scot 

In the first instance, a member of the eInvoicing team will talk to you about your how ready your organisation is to introduce eInvoicing, and explain the technical requirements, supplier on-boarding process and next steps for a succesful implementation.

The below video explains what's involved in implementing our eInvoicing solution.

Benefits

Benefits to public bodies using the eInvoicing solution include:

• reduced costs, by removing the need to scan, store and manually retrieve invoices
• greater accuracy and efficiency due to straight-through processing of invoice data into the finance system
• faster processing and payment cycles, as the solution bypasses aspects of manual processing
• improvement in controls and compliance due to embedded validation and integrity checks
• greater visibility and transparency 
• more potential for staff to focus on higher value activities such as auditing and validating invoices, by eliminating low-value data entry jobs
• complies with legislation on electronic invoicing in public procurement
• eInvoicing can help reduce organisations' carbon footprint by removing printing, posting, sorting and destroying of paper