Publication - Advice and guidance

Coronavirus (COVID-19): guidance on re-opening school age childcare services

Non-statutory guidance for school age childcare providers in the local authority, private and third sectors to support a safe re-opening of these settings.

Contents
Coronavirus (COVID-19): guidance on re-opening school age childcare services
Infection prevention and control

Infection prevention and control

There are a range of key practices that providers should consider in relation to hygiene and the prevention and control of the spread of infection.

Cleaning practices

If premises have been closed for many weeks or if parts of the building have been out of use for a long period, the provider must undertake  appropriate and thorough cleaning of the premises prior to reopening where necessary. This may need to be undertaken in conjunction with the owner or manager of the premises.

Consideration must be given to the cleaning strategy to be adopted in the setting. As above, this may need to be undertaken in conjunction with the owner or manager of the premises. All cleaning must be carried out in accordance with COVID-19 – guidance for non-healthcare settings and Infection Prevention and Control in Childcare Settings guidance. 

This may be an extension of the cleaning regime normally used in childcare settings, with touchpoints such as table-tops, chairs, doors, light switches, banisters, equipment sinks, and toilets cleaned more regularly. There should be routine cleaning and disinfection of touchpoints such as door handles and hard surfaces. This should include equipment for staff use (e.g. telephones, keyboards, door handles, kettles, and tables). Settings should ensure regular (at least twice daily) cleaning of commonly touched objects and surfaces (e.g. desks, handles, dining tables, etc.). Toys and equipment that children access should be cleaned when groups of children change – e.g. between sessions and at the end of the day or in the morning before the session begins using standard detergent and disinfectant that are active against viruses and bacteria.

It is recommended that children access resources and equipment that are easy to clean. Resources such as sand and water can be used with regular cleaning of the equipment used.  

Children should be discouraged from bringing items from home to the setting. We recognise however that some children may require a transitional item as a comforter and consideration should be given as to how to safely manage this to ensure children are supported in their transition to the setting.

If children need to bring school-bags or other personal items to the setting, arrangements should be made to manage storage of these items safely in cloakrooms or other area in order that they are not brought into and used within the children’s play and activity areas.

Each setting should be cleaned every night, when children’s sessions change, and when there is a changeover of groups in preparation for each new group of children being present the next day/session. This may require a review of cleaning arrangements in conjunction with the owner or manager of the premises to ensure additional cleaning hours are available. 

Children will require comfortable areas to play, however any soft furnishings such as throws not required should be removed unless clearly required and washed after a single use.

Outdoor play equipment and resources should be included in any cleaning regime.

Careful consideration should be given to the cleaning regime for sensory rooms and soft play areas, to ensure safe use. Where the school age childcare service has access to a school gym or resource area a cleaning schedule for these areas and equipment within them should be agreed with the school. Soft toys should also be removed or washed after use by each child/cohort.

Surfaces in eating areas should be wiped down and disinfected in between each cohort of children.

Cleaning of staff areas should be considered as part of the overall cleaning strategy. Staff should use their own cup/cutlery and ensure these are cleaned straight after use.

All crockery and equipment used should be cleaned with general-purpose detergent and dried thoroughly before being stored for re-use.

Ventilation

Settings should ensure adequate levels of ventilation. Where centralised or local mechanical ventilation is present, re-circulatory systems should be adjusted to full fresh air. If this is not possible systems should be operated as normal. Where ventilation units have filters present enhanced precautions should be taken when changing filters. Ventilation systems should be checked or adjusted to ensure they do not automatically adjust ventilation levels due to differing occupancy levels. Settings can consult HSE guidance on ventilation systems.

The opening of doors and windows, where is safe to do so, should be encouraged to increase natural ventilation and also to reduce contact with door handles.  The Fire Safety Risk Assessment should always be reviewed before any internal doors are held open.

 

Enhanced hand hygiene

Arrangements should be implemented for enhanced hand and respiratory hygiene by adults and children in the setting. 

Where possible, disposable paper towels, kitchen roll or hand dryers should be used. Where this is not practical, individual towels must be available for each child, and these must be laundered each day. There are a range of resources available from the NHS to encourage children with handwashing. There is also a video to demonstrate the correct way to wash your hands from NES available. Antibacterial hand gel is not recommended for children when soap and water is available.

During this period, services must ensure that handwashing facilities are accessible for children and they may wish to have a supply of antibacterial hand gel available to visitors, including parents and staff at the entrance to the setting. Staff should ensure enhanced hand hygiene measures are in place including washing their own hands and the hands of all children:

  • ensure all staff and children frequently wash their hands with soap and warm water for 20 seconds.
  • handwashing should take place:
    • on arrival at the setting
    • before and after eating
    • after using the toilet
    • at regular intervals throughout the day.
    • when moving between different areas (e.g. between different rooms or between inside and outside), where the handwashing facilities are not near the entrance to the outdoor play area the service may wish to have a supply of hand gel at the door for children
  • encourage children not to touch their face.
  • staff and children should use a tissue or elbow to cough or sneeze, and dispose of tissues appropriately
  • where appropriate, supervise children washing their hands and provide assistance if required
  • never share water in a communal bowl when washing hands
  • always dry hands thoroughly
  • clear signage regarding the washing of hands after using the toilet should be displayed. Where appropriate, this should be agreed with the building owner or manager.

Physical distancing

It is advised that certain public health measures are implemented where practicable. This includes physical distancing, where measures fall into two broad categories:

  • increasing separation
  • decreasing interaction.

It is essential that a holistic approach is maintained in caring for children and that care providers are alert to the range of emotions that many of the children attending during the pandemic may be experiencing. This means that it is important for everyone to anticipate children’s emotional needs when planning for staffing requirements as there may be additional challenges helping children navigate this difficult time. This will also be an anxious time for many of the staff too and it is essential that their health and wellbeing is considered.

In order to minimise risks of transmission, staff should remain physically distanced from children where possible. Prolonged periods where adults and children are in close proximity should be avoided, or if this is not possible, they should be limited as far as possible. Providers will wish to consider how the risk of close contact is mitigated. Considerations include taking into account the age group of the children concerned and the particular situation, including whether the contact is taking place indoors or outdoors.

The Strategic Framework for Reopening Schools and ELC states that it is not appropriate for young children or for some children with ASN to maintain the models of physical distancing that would be suitable for most older children, either practically or in terms of child development. In particular, it may not always be appropriate or possible to implement strict physical distancing between children or between a child and an adult.

Settings should develop ways to support children to access toilets safely, promoting privacy and dignity, taking account of physical distancing principles.

Services should implement measures with a view to being able to ease them as soon as it is safe to do so, to ensure the maximum benefit to the child’s experience as soon as is practicable.

Limiting children’s contacts

Given the ongoing suppression of the virus, and updated scientific advice, management of children in consistent cohorts of 8 will no longer be required. This recognises the importance for children and families of access to childcare. However, this does not mean that settings should return to normal operation. It is still important to limit children’s contacts.

This will reduce likelihood of direct transmission, to allow for more effective contact tracing through Test and Protect, and reduce the overall number who need to isolate in the event of a child becoming ill with COVID-19.

Providers should consider carefully how to apply the principles in this section to their settings to support childcare needs and to allow children to access a full range of experiences. It is important to emphasise that these are not all-or-nothing approaches, and will bring public health benefits even where used partially (for example if membership of groups stays consistent throughout the day, but changes across the week). Settings should apply proportionate, risk-based approaches to limiting contacts.

  • contacts should be limited by managing children within groups. Consistency of groups is beneficial, and efforts should be made to keep children within the same groups for the duration of the day or session, where possible. More than one group can use a large space, but children should not mix freely with children in other groups, including in open plan settings. The management of groups should reflect the circumstances of the setting. Where possible settings should seek to keep groups consistent with schools and classes in order to minimise contacts.
  • the appropriate size of groups will depend on the age and overall number of children, and the layout of the setting.  The general approach should be to minimise the size of groups where possible. The advisory sub-group on education and children’s issues have said that it would be reasonable for children to be managed in groups up to the size encountered in primary school, for example 25 to 30 children. However, larger indoor groupings should be avoided
  • children are not required to physically distance from each other. School age children should remain physically distanced from staff where possible. It is important however for children to feel secure and receive warmth and physical contact that is appropriate to their needs. Staff will need to be close to the children at times, particularly young children, and should feel confident to do so
  • staff members should work with the same groups where possible throughout the day, and a number of key workers may work together. If cover is required for breaks, toileting etc., this should be managed within the staff working with a particular group. If staff need to work with other groups, this should be for limited periods. Staff should ensure strict hygiene practices are carried out if they are caring for different groups. Physical distancing of 2 metres must be maintained between adults
  • the minimum space standards for school age childcare settings should be in line with the early learning, childcare and out of school care services: design guidance.  In addition to this, consideration should be given to what additional space may be required to manage children’s’ contacts. A flexible approach to the use of all existing spaces within the setting should be considered
  • consideration should be given to the removal of unnecessary items in the setting to maximise capacity and decrease the number of items requiring cleaning, while ensuring the children still have adequate resources and furnishings to support quality experiences
  • sharing of resources should be minimised. Where resources are used by different groups (e.g. on a rotational basis), consideration should be given to cleaning between uses

 

It is advised that services keep clear records showing which adults and children spend sustained periods of time together in order to support effective practice in following Test and Protect protocols in the event of an outbreak.  

Staff should ensure hygiene practices are carried out, and this is especially important if they are caring for different groups of children. Depending on the delivery model and attendance pattern of children a staff member may care for more than one group of children over the week.

Children who require additional support should be cared for in line with their personal plan which should be kept under review as public health measures evolve.

Physical distancing between adults in the setting

Physical distancing between adults remains a fundamental protective measure that should apply at all times. Individual physical distancing applies to staff, parents (and any other adults who may attend the setting) and any external contractors or delivery people. It is essential that all these groups are taken into consideration.

Adults in settings should stay 2 metres apart in line with physical distancing principles.

All staff rooms, bases and offices should be reconfigured to ensure the physical distancing rule of 2 metres is able to be maintained.

Where adults cannot keep 2m distance from other adults, are interacting face-to-face and for 15 minutes or more, face coverings should be worn. In other circumstances, adults should not need to wear face coverings.  Some children may need additional support/reassurance about the reasons for adults wearing face coverings. Face coverings should not be required for most children or adults (those clinically advised to wear a covering would be an exception). 

The wellbeing and needs of the child, should remain a focus of attention with a recognition that face coverings can limit communication.

The use of face masks could have an impact for children with additional support needs (which includes any level of hearing loss). These impacts should be carefully considered as communication for these learners relies on the ability to see a person’s face clearly. This is also important for children who are acquiring English and who rely on visual cues to enable them to be included in learning.

However, staff or children over 5 wishing to wear face protection should be enabled to do so. Should the prevalence of the virus in the population start rising, nationally or in parts of Scotland, guidance may change to encourage the wearing of face coverings more routinely, especially among adults in school age childcare settings, as part of an enhanced system of approaches to reduce transmission. 

Personal protective equipment (PPE)

The use of PPE by staff within childcare facilities should continue to be based on a clear assessment of risk and need for an individual child or young person, such as personal care where staff come into contact with blood and body fluids. Following any risk assessment (individual or organisational), where the need for PPE has been identified  should be readily available and staff should be trained on its use as appropriate.

No additional PPE measures are required for general use in school aged childcare settings. Staff should continue to follow existing guidance on the use of PPE. Examples of this follow:

Staff carrying out intimate care should wear an apron and gloves. 

Staff should have access to disposable single use gloves for spillage of blood or other body fluids and disposing of dressings or equipment. Local infection control procedures that outline safety and protocols should be stringently followed. This includes procedures for the disposal of soiled items; laundering of any clothes, towels or linen; and cleaning equipment for children and young people, such as hoists and wheelchairs.

Hand hygiene is essential before and after all contact with a child receiving intimate or personal care, before putting on PPE, after removal of PPE and after cleaning equipment and the environment. Hands should be washed with soap and water.

Specific guidance COVID-19: guidance for first responders has been developed and published for first responders who, as part of their normal roles, provide immediate assistance requiring close contact until further medical assistance arrives.  This guidance sets out clearly what you are required to do if you come into close contact with someone as part of your first responder duties.  It covers the use of PPE and CPR. 

The types of PPE required in specific circumstances are set out below:

  • Routine activities: No PPE is required when undertaking routine activities in settings.
  • Suspected COVID-19: Gloves, aprons and a fluid-resistant surgical mask should be worn by staff if a child or young person becomes unwell with symptoms of COVID-19 and needs direct personal care.
  • Eye protection should also be worn if a risk assessment determines that there is a risk of splashing to the eyes such as from coughing, spitting, or vomiting.
  • Gloves and aprons should be used when cleaning the areas where a person suspected of having COVID-19 has been.
  • Intimate care: Gloves and aprons should continue to be used when providing intimate care to a child or young person. This can include personal, hands-on care such as washing, toileting, or first aid. 
  • Fluid-resistant surgical masks and eye protection should also be worn if a risk assessment determines that there is a risk of splashing to the eyes such as from coughing, spitting, or vomiting.

Gloves and aprons should be used when cleaning equipment or surfaces that might be contaminated with body fluids such as saliva or respiratory secretions.

When a child or staff member displays symptoms

If a child displays symptoms consistent with COVID 19 while in the setting, a ventilated space must be available for the child to wait in until they can be collected by their parent. Where space allows, you should prevent contact between any other children in the setting. Care must be taken however to ensure the appropriate levels of supervision of all children. Read the advice on what to do if someone is symptomatic.

All staff and parents and carers should be advised that people who have symptoms, or who have household members who have symptoms, should not attend the setting, and should follow advice to self-isolate and book a test.

Advice on cleaning of premises after a person who potentially has COVID-19 has left the school premises can be found in the Health Protection Scotland Guidance for Non-Healthcare Settings.  Assist FM have also produced complementary guidance on cleaning in schools.


First published: 30 Jul 2020 Last updated: 30 Jul 2020 -