Operational guide for studio providers
Information about changing the studio environment to keep everyone safe.
- safe studio environment planning and communications
- dealing with emergencies
- COVID-19 on the premises
- studio visitors
As a minimum we expect:
- enhanced health and safety measures to be in place before the studio facilities are reopened, including physical distancing guidance and hygiene measures, generally and at bottleneck situations
We have provided a checklist of actions that studio providers should take – this includes mandatory actions as well as actions that should be considered where relevant.
It is vital that steps are taken to ensure a safe studio environment and build confidence among studio users. This is best done through early, regular and ongoing engagement and communication. As it will take time to complete the necessary risk assessment, identify the relevant mitigation measures and put those measures in place, the engagement between relevant parties must be started well before a planned restart date.
It is important everyone understands the measures taken to establish the safe working environment as this is likely to have a significant impact on workforce confidence. Being and feeling safe will play an integral role in supporting a recovery in productivity levels and use of the studio.
Protocols for dealing with emergencies, evacuations and accidents will be impacted by the need to maintain physical distancing while individuals who would normally lead or coordinate site responses in such situations may be among those working from home. Emergency, evacuation and accident response processes therefore need to be considered to ensure effective arrangements are still in place. Everyone onsite should be familiar with new processes.
If you know or suspect that either a member of staff or a customer has tested positive for COVID-19 or is symptomatic you should follow the health advice provided by NHS Inform and advise the individual to seek the appropriate medical advice. This should also be covered in staff training. Remember, if it is a member of staff affected you, as an employer, have a duty of care for their wellbeing and that of the other staff.
There may be a number of issues that need to be considered, such as whether the member of staff or studio user needs to use public transport to return home and whether there has been close contact with other staff who then may have concerns. You should seek medical advice on these matters. There is also the issue of ensuring all potential affected areas are contained and subjected to the appropriate level of deep cleaning to eliminate any risk of transmission.
There would normally be a number of people accessing studio facilities in addition to the studio users or tenants, for example visitors, trades people or people attending workshops. This presents increased risk of virus transmission if people do not adhere to the same interpretation of rules. To address this risk studio providers should limit site access to those who need to be there to carry out the work or production activities. Studio providers should ensure clear communication around the expectation of no visitors and for how everyone should behave within the facilities, including entering and leaving the site, clarifying responsibilities for all around maintaining good hygiene and physical distancing.