We are testing a new beta website for gov.scot go to new site

School Establishments

Background

The details of all schools (and other educational establishments) are held by the ScotXed Unit on our Scottish Educational Establishment Database.  It is essential that this database is correct and up-to-date, as the information it holds underpins many areas of work on education in Scotland, such as the annual School/Pupil and Staff censuses. 

To ensure that ScotXed and local authorities have access to the same information about school establishments on a timely basis, we operate a rolling collection, which allows you to update your establishments data at any point in the year using ProcXed.  There remains an annual deadline by which time your local authority must confirm that the data reflects the known status of your schools for the forthcoming academic year.  This year the deadline is Friday 27th July 2018. Please refer to the Guidance Notes available via the link below. 

After the annual submission of data, we will re-open the form allowing you to make any updates in the course of the year as they arise.

The rolling collection form will only allow you to update information about schools and their departments (e.g. primary, secondary, special, pre-school).  Requests for SEED codes for other types of centre (e.g. Educational Maintenance Allowance recording, nursery school, virtual centre, etc.) should be directed to ScotXed via the mailbox: scotxed@gov.scot

Key Dates

 

Nature of Exchange

Local Authority to Scottish Government

Level

Individual schools

Submission to SG

Friday 27 July 2018

Survey in ProcXed

Survey Forms

A user guide for ProcXed, together with a link to the ProcXed dashboard can be found here.

Queries and contacts
The rolling collection form will only allow you to update information about schools and their departments (e.g. primary, secondary, special, pre-school).  Requests for SEED codes for other types of centre (e.g. virtual centres or nursery schools) should be directed to ScotXed via the contact inbox scotxed@gov.scot

Survey Guidance

Downloadable documents:

Title:School Establishments
Description:Rolling and annual survey to maintain up-to-date a database of all the schools in Scotland.
File:Establishments collection - ProcXed validation error code list [XLSX, 14.0 kb: 01 Jul 2015]
Open | Open in new window
File:Establishments Collection Guidance Notes [DOC, 2835.5 kb: 08 May 2017]
Open | Open in new window
 Viewer Help