How does the eInvoicing Solution Work?
- A supplier sends their invoices to a pre-determined email address. Although any readable data format would be acceptable, it is likely the majority of suppliers will issue invoices in a PDF format generated straight from its billing application.
- The application connects to the eInvoicing email server then collects and processes each new email received.
- The application reads the invoice data embedded within the PDF (or any other readable data format), validates it against pre-agreed validation rules and produces an XML file which contains all the electronic invoice records.
Whether public bodies are PECOS or Non-PECOS, the Scottish Government eInvoicing solution can be used.
Non PECOS Users
The XML file is posted by the service provider via a secure Web based facility to PECOS. Once invoices are matched within PECOS, using the automated workflow for the invoice integration that already exists, it will pass over the matched invoices to the finance system for payment.
If the public bodies matches and processes invoices in their finance system the most common way to deliver the data is to simply drop it into an sFTP folder. The public bodies finance system will then pull the data in automatically during an overnight run into the finance system where existing workflow will manage the invoice through to payment.