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PECOS Gateway

What is the PECOS gateway?

The PECOS gateway enables public bodies to ‘punch out’ of their own finance systems and seamlessly ‘punch in’ to the gateway to shop catalogues available to them and create requisitions. Requisitions are then returned to the customer’s finance system where the approval to payment process will take place. Once orders are finalised and approved they are transmitted directly from the finance system.   

There are two ways in which the gateway can be set up:

Option 1

This option supports finance systems that may not have the capability to create requisitions or catalogues.

1. User logs into the finance system and ‘punches out’ to PECOS to access catalogues and create requisitions.

2. User creates an order in PECOS and punches back to own finance system.

3. Finance system is used for applying approvals. Order is then submitted through the finance system.

Option 2

Supports finance systems with limited capability, as above, but gives public bodies the added ability to access the additional reporting functionality that the gateway offers (available once invoices are complete and fully paid).

1. User logs into the finance system and ‘punches out’ to PECOS to access catalogues and create requisitions.

2. User creates an order in PECOS and punches back to finance system.

3. Finance system is used for applying approvals. Order is then submitted through the finance system.

4. Batch purchase orders returned back to PECOS to submit to suppliers.

For more information on this contact the Scottish Government PECOS mailbox