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Procurement case studies

Case studies can illustrate not only the practical steps, but also strategic decisions which have gone on to create successful procurement practices and results. The key points from each case study are intented to help other public sector organisations take inspiration from the successes of others and share best practice.

Older case studies can be found in the case study archive.

Capital Document Solutions managed print service
University of the Highlands and Islands

The University of the Highlands and Islands (UHI) was looking to refresh their printers in 2015. Any potential supplier faced a range of challenges, including UHI's geographical spread and some remote locations. Find out how Capital Document Solutions overcame these and other challenges to deliver a streamlined, efficient, managed print service that is now saving UHI 21 per cent on their printing costs.

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Zero Waste Scotland mentoring project
1. ICT Client Devices

Scottish Procurement on behalf of the whole of the Scottish public sector established a new suite of frameworks for the supply of information and communications technology (ICT) client devices.

Advice was provided through the Zero Waste Scotland ‘Mentoring’ project, with support provided by Sustainable Procurement Limited. This had a focus on circular economy outcomes through end of life management of devices, energy and environmental management, packaging, fairly and ethically traded supply and fair work practices.

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2. The Scottish Parliament Corporate Body Cleaning Services contract

The Scottish Parliament Corporate Body (SPCB) has put in place its latest contract for cleaning services within the Holyrood premises.

SPCB was supported in building on its long-established sustainable and responsible procurement practices through the Zero Waste Scotland Mentoring project.

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3. Scotland Excel Domestic Furniture and Furnishings Framework

Scotland Excel on behalf of councils established a new ‘re-use’ lot within the renewed framework for the supply of domestic furniture and furnishings, which supports the delivery of the Scottish Welfare Fund.

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4. Scottish Government Non-Domestic Energy Efficiency Framework

Scottish Government, on behalf of the Scottish Government’s Heat, Energy Efficiency and Low Carbon Investment Unit, established a new framework for non-domestic energy efficiency, with an estimated value of up to £300 million over 4 years.

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5. The Royal Botanic Garden Edinburgh

The Royal Botanic Garden Edinburgh (RBGE), founded in 1670 as a physic garden, now extends over four gardens and is a world-renowned centre for plant science, education and home to Scotland’s living and preserved plant collections.

RBGE sought to procure a hard facilities management services contract which aimed to deliver an efficient, sustainable and effective service across the RBGE estate, increase reliability of the equipment and response times, together with reduction of administration and repair costs.

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