Guidance has been developed to help procurement teams identify savings and benefits from procurement activity. It is also important that these are reported in a consistent manner across the sectors.
All organisations should aim to identify implement this guidance for all savings. This guidance applies to all savings reported after March 2013.
The guidance has been jointly developed by sectoral Centres of Expertise covering the NHS, Central government, non-departmental public bodies, universities and colleges, local authorities, police and fire services across Scotland. It was approved by the Procurement Reform Delivery Group at their meeting of 20 November 2012.
Centres of Expertise will provide further information on the appropriate approach to be adopted by organisations in their sectors.
The key points are:
- Centres of Expertise will calculate the savings generated by specific collaborative contracts and frameworks which they manage on behalf of their members. These savings should be checked with the member organisations based on whatever process is in place in each sector.
- Centres of Expertise will advise organisations who do not have access to Scottish Procurement Information Hub of the how to report their savings to their Centre of Expertise.
- For some sectors, Centres of Expertise will complete the collaborative cash and non-cash entry onto the Hub on behalf of their member organisations. In those sectors, organisations are required to complete the local cash and non-cash figures only.
- In other sectors the Centres of Expertise will instead provide collaborative savings data to their member organisations, who will need to complete all collaborative (cash and non-cash) and local (cash and non-cash) savings
- Centres of Expertise will make it clear to member organisations which of the above approaches apply to them.
- Minimum reporting requirements:
- Quarterly reporting of secured savings
- Annual reporting of verified delivered savings