We are testing a new beta website for gov.scot go to new site

Scottish Government Records Management: NHS Code Of Practice (Scotland) Version 2.1 January 2012

DescriptionA guide to the required standards of practice in the management of records for those who work within or under contract to NHS organisations in Scotland
ISBN
Official Print Publication DateJanuary 2012
Website Publication DateJanuary 11, 2012

Listen

ISBN 978 1 78045 547 1 (web only publication)
DPPAS 12340

This document is also available in pdf format (627KB)

Contents

DOCUMENT CONTROL SHEET

SECTION 1 - FOREWORD
Background
Strategic Context
Aims
Types of Record covered by the Code of Practice

SECTION 2 - INTRODUCTION
General Context
Legal and Professional Obligations
NHSScotland eHealth Strategy
Social Care Records

SECTION 3 - NHS RECORDS MANAGEMENT AND INFORMATION LIFECYCLE
Roles and Responsibilities for Records Management and Organisational Responsibility
Roles
Training
Policy and Strategy
Record Creation
Record Keeping
Record Maintenance - Storage Archiving and Scanning
Records Inventory
Records Management Systems Audit
Disclosure and Transfer of Records
Retention and Disposal Arrangements
Appraisal of Records
Record Closure
Record Disposal

SECTION 4 - USEFUL GUIDANCE

ANNEX A - GLOSSARY OF RECORDS MANAGEMENT TERMS
A
B - C
D
E
F - G
H
I
J
K - M
N
O- P
R
S
T
U - Z

ANNEX B - 'THE MANAGEMENT, RETENTION AND DISPOSAL OF PERSONAL HEALTH RECORDS
Introduction
Scope of Schedule
Responsibilities and Decision Making
Retention Periods
Disposal and Destruction of Personal Health Records
Decision Making
Disposal and Destruction
Archives
Interpretation of the Schedule
Health Records Retention Schedule
Pathology records: Documents, electronic and paper
Pathology Records: Specimens and Preparations.
Pathology Records: Transfusion Laboratories
Patient Held Records
Pharmacy Records: Prescriptions
Pharmacy Records: Clinical trials
Pharmacy Records: Worksheets
Pharmacy Records: Quality Assurance
Pharmacy Records: Orders
Pharmacy Records: Controlled Drugs, Others
Other Health Records
Principles to be used in Determining Policy Regarding the Retention and Storage of Essential Maternity Records
Joint Position on the Retention of Maternity Records
List of Maternity Records to be retained

ANNEX C - ADMINISTRATIVE RECORDS RETENTION SCHEDULE
Administrative Records - General
Administrative Records - Property, Environment and Health & Safety
Administrative Records - Human Resource
Administrative Records - Procurement and Stores
Administrative Records - NHS Board
Administrative Records - Service Planning