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Efficient Government Fund EGF)1)1)4 Emergency Services Fleet Collaboration

DescriptionSTATUS - INVITED TO SUBMIT STAGE 2 BID - Project aims to increase collaboration between the three emergency services in respect of the procurement, supply, operation, maintenance and disposal of vehicle fleet and associated equipment.
Official Print Publication DateJanuary 2005
Website Publication DateMarch 16, 2006


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    Stage 1 application - expression of interest

    Bid number (for EG use)

    Lead bidder

    Scottish Ambulance Service, Chief Fire Officers Association (Scotland) and Scottish Police Forces, Lead contacts Pauline Moore, pmoore@scotamb.co.uk, SAS, Brian Allaway, Lothian and Borders Fire representing CFOA(S), brian.allaway@lbfire.org.uk , Richard Flint, Strathclyde Police, representing ACPOS richard.flint@strathclyde.pnn.police.uk

    Brief description of the aims of the project

    Increased collaboration between the 3 emergency services in respect of the procurement, supply, operation, maintenance and disposal of vehicle fleet and associated equipment

    Clear description of what the EGF money would be used to buy

    Appointment of consultants to undertake scoping study to determine potential areas for partnership and joint working, evaluation of current working practices, undertake option appraisal, highlighting benefits, risks, costs, savings and timescales with preferred options being agreed by the three parties. This will form the basis of a business case for Stage 2

    Partners to the project likely to commit resources

    Scottish Ambulance Service, Chief Fire Officers Association (Scotland) and Scottish Police Forces will commit staff time and associated expenses to inform study.

    Names of other organisations with whom the project has been discussed (to assist the introductions process)

    David Baker, Efficient Government Department.

    Evidence that suggested approach has been deployed successfully elsewhere

    Examples: Gloucester Ambulance, Fire and Police currently share workshop facilities, this is intended in the future to allow further collaboration in respect of maintenance provision and procurement.

    Scottish Ambulance Service and Lothian Fire Brigade have recently agreed to share estate for location of front line vehicles to allow faster response to 999 calls.

    Scottish Ambulance Service and Strathclyde Police undertaking detailed discussions to share maintenance facilities

    Are there any restrictions to potential for enlargement of the project ( i.e. technology, number of partners etc)

    No material restrictions. Historical issues of governance and funding removed by Efficient Government proposals. It is intended that the scoping study will consider potential for enlargement e.g. to other Health Services and local government organisations

    Benefits projected from the project

    Services' User benefits: Higher availability will allow improved front line services.

    Financial benefits: greater purchasing power should result in lower cost commodities

    Savings in duplication of resources e.g. estate (workshops), management, staffing, vehicles

    Operational benefits: better located and equipped facilities, better trained and specialised staff, improved staff development opportunities, allow investment in technology, improved quality of fleet maintenance, greater resilience

    Platform for further collaboration e.g. equipment

    Estimated financial projections






    Overall project cost

    At this stage 1 the bid is for £100k for consultancy. The results of this allow the preparation of a business case for stage 2 (if pump priming funding is identified as being required)


    Estimated projected benefits

    Based on initial review of capacity and procurement practice for Ambulance and Police. Fire currently reviewing potential so figures likely to increase.

    £0.6m initially

    £1.2m cumulative

    £1.2m ongoing

    Is a pilot required - see guidance notes

    Current work at Strathclyde in relation to amalgamation of ambulance, fire and police vehicle maintenance facilities, will allow demonstration of costs and benefits, and lessons learned will be incorporated in scoping study and proposed implementation plan

    Additionally: why is EG funding required

    Require independent credible review, which cannot be delivered from existing resources, to assess benefits which may be realised from greater partnership and joint working

    Does this project complementary in anyway to other EG work

    Yes and may lead to further collaboration between existing public sector agencies

    Is "stage 2 development funding" requested?

    Not at present, this bid is for a scoping study to allow the submission of a stage 2 bid, depending on outcome of scoping study