| Paragraphs |
Introduction | 1 - 8 |
Chapter 1 - Responsibilities for excursions |
Legal framework | 9 - 12 |
Approval for excursions | 13 - 15 |
Local authorities | 16 |
Employers in other educational establishments | 17 - 18 |
Head of establishment | 19 - 21 |
Group leader | 22 |
Other paid staff | 23 - 24 |
Adult volunteers | 25 |
Responsibilities of participants | 26 - 27 |
Parents | 28 - 32 |
Chapter 2 - Planning excursions |
Planning | 33 - 34 |
Risk assessment | 35 - 44 |
Exploratory visit | 45 - 48 |
Other considerations | 49 - 50 |
Financial planning | 51 - 53 |
First aid | 54 - 58 |
Planning the excursion (flow chart) |
Chapter 3 - Supervision |
Ratios | 59 - 62 |
Parents/Volunteers | 63 - 64 |
Vetting suitability - child protection | 65 - 71 |
Vetting Suitability - Disclosure Scotland | 72 - 74 |
Supervisors' responsibilities | 75 |
Competences if leading an adventure activity | 76 |
Head counts | 77 |
Remote supervision | 78 - 80 |
Chapter 4 - Preparing participants |
General | 81 - 82 |
Participation | 83 - 84 |
Equal opportunities | 85 |
Information to participants | 86 - 90 |
Preparing participants for remote supervision | 91 - 92 |
Transport and participants | 93 - 94 |
Participants with additional support and medical needs | 95 |
Participants with medical needs | 96 - 102 |
Participants with additional support needs | 103 - 104 |
Chapter 5 - Communicating with parents |
Information to parents | 105 - 107 |
Parental consent | 108 - 111 |
Medical consent | 112 - 113 |
Other consent | 114 |
Early return | 115 |
Contact with parents during the visit | 116 - 117 |
Participants' contact with parents | 118 |
Chapter 6 - Planning transport |
General | 119 |
Legislation | 120 - 122 |
Supervision on transport | 123 - 125 |
Hiring coaches and buses | 126 - 127 |
Licences and permits | 128 - 131 |
Private cars | 132 - 134 |
Transport in the establishment minibus | 135 |
Establishment minibus driver | 136 - 137 |
Maintenance and checks of the establishment minibus | 138 |
Chapter 7 - Insurance |
General | 139 |
Insurance in local authority establishments | 140 |
Other establishments | 141 |
Insurance and parents | 142 |
Insurance cover for excursions | 143 - 146 |
Cancellations | 147 |
Transport | 148 - 152 |
Chapter 8 - Types of visit |
Adventure activities using licensed providers | 153 - 157 |
Adventure activities using non-licensable providers | 158 - 163 |
Other issues to consider with all adventure activity providers | 164 - 166 |
Establishment-led adventure activities | 167 - 169 |
Employment of providers | 170 |
Remote supervision during adventure activities | 171 - 175 |
Coastal visits | 176 - 177 |
Swimming in the sea or other natural waters | 178 - 181 |
Swimming pools | 182 - 184 |
Farm visits | 185 - 188 |
Field studies | 189 |
Residential visits | 190 - 191 |
Chapter 9 - Visits abroad |
General | 192 |
Organising your own visit | 193 |
Organising your own transport | 194 - 195 |
Using a tour operator | 196 - 198 |
Operators based abroad | 199 |
Sources of further advice for school and other local authority establishments' travel abroad | 200 - 201 |
Planning and preparation | 202 |
Staffing the visit | 203 |
Preparing participants for visits abroad | 204 |
Briefing meeting for parents | 205 |
Vaccinations | 206 |
Insurance | 207 |
Foreign legislation | 208 |
Language abilities | 209 |
Visas/passports | 210 - 211 |
Nationality | 212 - 214 |
Care orders and wards of court | 215 |
Emergency medical facilities | 216 - 217 |
Paperwork | 218 - 219 |
Information retained at the establishment | 220 - 221 |
During the visit | 222 - 224 |
Emergencies | 225 - 228 |
Contacts at home | 229 |
Travel by air | 230 |
Exchange visits | 231 - 233 |
Vetting host families | 234 - 235 |
Chapter 10 - Emergency procedures |
General | 236 - 238 |
Who will take charge in an emergency? | 239 - 240 |
Emergency procedures framework | 241 |
Emergency procedures framework during the visit | 242 |
Emergency procedures framework for home base | 243 - 244 |
Media contact | 245 |
After a serious incident | 246 - 247 |
Chapter 11 - Model forms |
Model form 1 Application for the approval of educational excursions by head of establishment or local authority |
Model form 2 Confirmation from head of establishment for excursion to go ahead |
Model form 3 Steps to follow when assessing risks |
Model form 4 Risk assessment action plan |
Model form 5 Evaluation of the excursion to be completed by the group leader for future reference |
Model form 6 Checklist for participants going on an excursion |
Model form 7 Parental consent for a school or similar excursion |
Model form 8 Summary of information about pupils etc and adults participating in an excursion |
Model form 9 Emergency contact information |
Model form 10 Off-site swimming pool checklist |
Model form 11 Consent form for swimming activities or activities where being able to swim is essential |
Annex A - Other guidance |
Annex B - Useful contacts |