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Managing Health at Work Partnership Information Network (PIN) Guideline

DescriptionThis Guideline emphasises the need for employers to promote and support employee health and wellbeing and includes sections on issues that affect the health and safety of staff in their everyday work.
ISBN
Official Print Publication Date
Website Publication DateFebruary 20, 2003

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MANAGING HEALTH AT WORK

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CONTENTS

Ministerial Foreword

GUIDELINE DEVELOPMENT GROUP

INTRODUCTION

1.

Promoting employee health and wellbeing

1.1

Introduction

1.2

Promoting access to competent Occupational Health Services

1.3

Organisation of work

1.4

Developing policy and structures

1.5

Nutrition

1.6

Physical activity

Appendix 1.1 References

2.

Health and Safety Framework

2.1

Introduction

2.2

Responsibilities of managers and staff

2.3

Ways of carrying out consultation and communication

2.4

Access to information

3.

Risk Assessment

4.

Primary Legislation

Appendix 4.A Health and Safety Policy Statement

Appendix 4.B References

THE GUIDELINES

1.

Dealing positively with stress at work

1.1

Introduction

1.2

Promoting attendance by dealing positively with stress at work

1.3

Developing a stress policy which tackles organisational and individual issues (or including stress in a general health policy)

1.4

The benefits of an organisational stress policy

1.5

The aims of the organisational stress policy

1.6

Putting the policy into practice

1.7

Education and training needs

1.8

Evaluation, audit and review

1.9

The risk assessment process

1.10

The organisational stress audit (OSHA)

Appendix 1.A

Model policy on stress at work

Appendix 1.B

A risk-management approach to workplace stress

Appendix 1.C

Model Organisational Stress Audit

Appendix 1.D

References and Recommended further Reading

2.

Promoting attendance

2.1

Introduction

2.2

Principles and values

2.3

The need for this policy

2.4

The policy aim

2.5

Putting the policy into practice

2.6

Definitions used within the policy

2.7

Procedures for putting the policy into practice

2.8

Return to work

2.9

Referring staff to OHS

2.10

Assessing risk

2.11

Phased return to work and adjustments

2.12

Redeployment

2.13

Ending employment and retirement

2.14

Responsibilities

Appendix 2.A

Putting the attendance policy into practice: Developing a strategy

Appendix 2.B

Putting the attendance policy into practice: Developing a consistent approach

Appendix 2.C

Promoting Attendance Policy flowchart

Appendix 2.D

Model Promoting Attendance policy and procedures

Annex 1

Procedure for the Management of Health Problems

Annex 2

Absence Reporting: Procedure for Staff

Annex 3

Absence Monitoring Protocol

Appendix 2.E

Carrying out the Return To Work Discussion

Appendix 2.F

References

3.

Tobacco, alcohol and other substances

3.1

Tobacco

3.2

Alcohol, drug and other substance misuse

3.3

Drug testing at work

Appendix 3.A

A Model Tobacco policy

Appendix 3.B

Model policy for alcohol issues within the workplace

Annex 1

Referral by the organisation

Appendix 3.C

References and Recommended further reading

4.

Promoting safe manual handling

4.1

Introduction

4.2

Principles and values

4.3

The legal framework

4.4

The recommended approach to reducing musculo-skeletal injury

4.5

Evaluation

Appendix 4.A

The recommended approach to reducing musculo-skeletal injury

Appendix 4.B

Model manual handling policy

Annex 1

Legislative and Professional Guidance Documents

Annex 2

Condemned Lifts

Appendix 4.C

References and Recommended further reading

5.

Protecting the health, safety and welfare ofpeople working alone

5.1

Introduction

5.2

Principles and values

5.3

Identifying lone workers

5.4

The dangers of working alone

5.5

The legislative framework

5.6

Risk assessment and control measures

5.7

Recommended approach

5.8

Putting the policy into practice and reviewing it

Appendix 5.A

Summary flowchart for making sure lone workers are safe

Appendix 5.B

Model policy on lone working

Annex 1

Identifying lone workers

Annex 2

Sample risk assessment for domiciliary visits

Annex 3

Sample risk assessment for working alone in buildings

Appendix 5.C

References and Recommended further reading

6.

Protecting against violence and aggression at work

6.1

Introduction

6.2

Principles and values

6.3

The scale of the problem and why we need action

6.4

The legislative framework

6.5

Recommended approach

6.6

Putting the policy into practice and reviewing it

6.7

Measuring success

Appendix 6.A

Model policy on violence and aggression at work

Appendix 6.B

Risk factors for workplace violence - a sample checklist

Appendix 6.C

References

7.

Reducing work-related driving risks

7.1

Introduction

7.2

Principles and values

7.3

The dangers of work-related driving

7.4

The legislative framework

7.5

Risk assessment

7.6

Developing policy

7.7

Strategies for managing work-related driving

Appendix 7.A

Model policy on work-related driving risks

Annex 1

Driver risk assessment checklist

Appendix 7.B

References and Recommended further reading

8.

Biological and chemical hazards

8.1

Introduction

8.2

The legislative framework

8.3

Employers' main duties

8.4

Recommended approach

8.5

Responsibilities for putting policies and procedures into practice

8.6

Blood-borne viruses

8.7

'Standard precautions'

Appendix 8.A

Model Policy for Controlling Substances Hazardous to Health (COSHH)

Annex 1

COSHH regulations 1999 risk assessment form

Appendix 8.B

References and Recommended further reading

9

Incident Management Policy

9.1

Definition of an incident

9.2

Policy statement

9.3

Incident management protocol

9.4

Data management

9.5

Incidents requiring investigation

9.6

Dealing with the media

Appendix 9.A

Definitions of terms

Appendix 9.B

Examples of reportable incidents

Appendix 9.C

Incident management flowchart

Appendix 9.D

Incident report form

Appendix 9.E

Incident grading matrix (Example)

Appendix 9.F

Checklist for a formal investigation

Appendix 9.G

Rapid follow-up policy