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Aims

Aims of the Purchase to Pay Programme

The main objectives are to streamline the purchasing process and ensure we implement the findings of the McClelland Report on Public Procurement in Scotland.

Under the new procedures, ordering and receipt of most goods and services will be carried out using the EASEbuy eProcurement system and paid and accounted for in SEAS.

Once the rationalised system has been thoroughly tested, SEAS's current purchasing option will be switched off from the launch date. EASEbuy and the Government Procurement Card (GPC) will therefore be the only purchasing options for most goods and services.

Purchases made using EASEbuy will generate a valid Purchase Order (PO) number, and - with the exception of GPC purchases - it will only be invoices with a PO number that will be paid by SEAS.

This approach is mandatory for core Government departments and a number of other bodies. Other organisations on SEAS and with their own accounting systems are free to opt out if they wish, but may wish to take advantage of the benefits the rationalised approach will bring.

Electronic Consolidated Invoicing (ECI) on SEAS will, however, continue to be used to pay for high-volume services such as taxis, and those provided by Pertemps and Carlson Wagonlit.

The rationalised system will not affect current processes for paying Worthy Causes (grants or funding payments to organisations).

The purchase and payment tools from February 12, 2007 are:

Purchasing ToolServices

EASEbuy (Executive Agency, Scottish Executive Buying System)

Internet procurement for all purchases other than Worthy Causes and VISA GPC - in other words most goods and services.

Invoices are paid through SEAS.

VISA Government Procurement Card (VISA GPC)

All ad-hoc, one-off purchases and payment for goods and services up to a maximum of £5K.

VISA GPC (Travel and Subsistence)

Used for payment of accommodation, meals and minor hospitality.

Scottish Executive Accounting System (SEAS) Self Service Procurement (SSP)

Worthy Causes, including one-off payments (basically, payments other than those for goods and services).

Electronic Consolidated Invoicing (ECI), uploaded onto SEAS through Application Desktop Integrator (ATI)

High volume goods and services such as Carlson Wagonlit Travel, Computer Cabs, Pertemps, Office Papers, Eden Springs.